Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to Chief Executive OfficerLocation: Princeton NJ – Work from Office position – 5 days in a weekFTEThe RoleThe high performing Executive Assistant to the CEO , plays a crucial role in supporting and managing the day-to-day operations and smooth functioning of the CEO. The perfect candidate will enjoy operating at fast pace, bringing order to complexity, have impeccable organizational skills, and possess sound judgement and absolute discretion.Main ResponsibilitiesProvide comprehensive administrative and executive support to the CEO including:Manage complex and frequently changing CEO calendar and travel arrangements with a flexible and proactive approach• Develop and maintain systems and processes to keep CEO organized including follow-up on past client calls/meeting and maintaining client tracking list of interaction history, with follow up dates to nurture relationship and ensure timely deliverables• Coordinate and prioritize tasks, follow-ups, and projects for the CEO, ensuring that deadlines are met• Draft, prepare and send correspondence on behalf of CEO• Act as a point of contact between the CEO and internal/external stakeholders• Attend and participate in internal meetings as needed taking detailed notes, and ensuring CEO is aware of action items/due dates• Manage and initiate professional and personal thank you correspondence and gifting for all occasions• Coordinate offsite events/meetings including managing attendees, logistics, materials, follow-ups and action trackingHandle ad-hoc tasks, special projects and research as assigned by the CEOHandle personal tasks/errands/bookings as necessary to maximize the CEO's timeAct as Office Manager for Princeton office ensuring it runs smoothly and efficiently including:Oversee daily office operationsMaintain supplies and food/drinkInteract with building management to ensure office is organized, properly equipped and safeOrganize/manage customer visitsRequired Knowledge, Skills, Abilities20+ years experience as an Executive Assistant at CEO level or similar administrative roleProficient in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)Strong organizational and time management skills with the ability to multitask effectivelyExcellent written and verbal communication skillsAbility to interact, communicate, and build positive relationships with others at all levels across the globeAbility to maintain a high degree of confidentiality, discretion and professionalismAbility to work independently to plan, coordinate and organize projectsAbility to multi task and prioritize in a constantly changing environmentStrong problem-solving and decision-making capabilitiesFlexibility and willingness to handle both strategic and routine tasksAbility to work off shift/overtime as required to support an extremely busy CEO