Administrative Assistant

Work With The Best We are building the premier outdoor living company in the country by creating a "family of family companies" across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country's largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless. R.P. Marzilli & Company is an award-winning professional landscape firm that builds and maintains ultra high-end residential landscapes in the Greater Boston, Cape and Islands, Coastal Maine/NH, and Rhode Island/Eastern Connecticut areas. Our teams are passionate about their work and dedicated to the landscape profession. Administrative Assistant The Administrative Assistant, internally titled Staff Production Coordinator, plays a critical role in assisting and supporting our Field Production Managers with administrative duties related to the management of landscape maintenance services, property enhancements, and snow removal activities throughout our portfolio of high-end, residential landscape clients throughout Southern New England. Ideal candidates will have experience performing administrative duties in a fast-paced work environment where multi-tasking and being self-motivated, proactive, and detail-oriented professional is a necessity. Job Responsibilities Assisting our Field Production Managers with the creation of purchase receipts and management of work tickets including scheduling, verifying labor hours, materials used, completion dates, visit notes, etc. Maintain accurate information on new job startups/closeouts by updating all pertinent data fields including client contact information, client maps, etc. Communicate with crews to properly document and log daily visit notes for each property into our landscape management software Assist in collecting documentation from subcontractors and new vendors Assist with billing process as needed Perform administrative tasks for our snow business during the winter season Track, verify, accurately enter, and submit labor hours in order to process payroll Willingness and ability to perform other assigned duties as needed Job Qualifications Bi-lingual with excellent written and oral communication skills in English and Spanish or Portuguese preferred but not required Demonstrated experience in similar administrative, data entry, or clerical position Experience utilizing Microsoft Suite of products Proven track record of outstanding accuracy, attention to detail, and experience multi-tasking in a fast-paced environment Excellent time management, communication, and organizational skills Team player with positive attitude and urgency to grow and improve Track record of being proactive, self-motivated, innovative, collaborative, and a problem solver Education & Job Experience High school diploma or GED required 1-2 years' experience within a similar administrative role Service industry or construction industry experience a plus The Perks 401(k) plan with company match Medical insurance Dental insurance Vision insurance FSA/HSA PerkSpot Long-Term Disability and Life Insurance Paid time Off Tuition Reimbursement (after one year of service) Pay Transparency Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity. Position Range: $25/HR - $28/HR