Executive Assistant Senior

Executive Assistant SeniorJob ID:322340 Location:District Support Services Cntr Full/Part Time:Full Time Regular/Temporary:RegularSalary Range$60,136.00 - $78,177.00/annually, DOEGrade116Work ScheduleMonday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pmWork Calendar12 MonthsMaricopa Summary10 Colleges. Unlimited Opportunities.The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.Join us in making a real difference in the lives of over 140,000 college students each year.BenefitsMaricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:Affordable and Comprehensive Benefits Package:Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules Employee Health & Wellness Programs:District-Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs Employee Assistance Program (EAP) Sight-On-Site Eye Care Services Mobile On-Site Mammography Screenings Pre-Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job SummaryTheExecutive Assistant Seniorprovides comprehensive executive-level administrative support to the President & CEO of the Foundation, and is the center for coordinating the administrative processes or workflows, and office operations of the Foundation Leadership Team. This includes providing administrative, project, and logistical support to the COO, the Chief Development Officer, and the Fiscal Director as needed.TheExecutive Assistant Seniorprioritizes, organizes, coordinates, and oversees the Foundation's administrative and office details, tasks, and functions, ensuring effective and efficient office operations while maintaining the confidentiality of a variety of information. This opportunity is the first point of contact for most matters related to the President & CEO's office and serves as a liaison to the Foundation Board of Directors, other executives, faculty, staff, and external contacts. This position may be responsible for coordinating and overseeing the development and milestones of projects or initiatives, and supporting the programs assigned to the President & CEO.Essential Functions40% - Executive & CEO/President Support and Board Liaison Provides comprehensive, high-level administrative support to the President & CEO of the Foundation and serves as a key liaison to the Foundation Board of Directors:Responsible for managing complex executive calendars; scheduling and coordinating meetings with internal and external stakeholders; arranging domestic and international travel Prepares and maintains board materials, including agendas, presentations, correspondence, minutes, and supporting documentation, while ensuring accuracy, confidentiality, and timeliness First point of contact for the Foundation leadership team, exercising independent judgment to prioritize communications, determine appropriate responses, and resolve matters within established authority Maintains confidential records related to board activities, donors, and prospects, including data entry and updates in Raiser's Edge NXT, and ensures the Foundation's portion of the Chancellor's Goals dashboard remains up to date Processes MOUs, contracts, and grant applications on behalf of leadership Keeps executives informed of office activities, project status, deadlines, and emerging priorities Interprets and applies policies and procedures; and prepares correspondence and memoranda independently or from oral instruction, often involving sensitive or confidential information 30% - Executive Team, Resource Development, and Event Support Provides administrative and project support to the Chief Operating Officer, Chief Development Officer, and Fiscal Director, contributing to the effective coordination of leadership initiatives and organizational priorities:Supports the Resource Development Council through scheduling and facilitating monthly planning and Council meetings, preparing agendas, presentations, communications, reports, surveys, and assisting with special projects. Supports annual retreats, fundraising initiatives, and development activities, and assists with event coordination by managing logistics, technology needs, space planning, and related arrangements. Plans and facilitates high-level meetings, conferences, and events, serves as a central point of coordination for executive projects, and conducts research and data compilation to support executive reports, presentations, and strategic decision-making. Tracks action items, timelines, and deliverables to support operational and strategic objectives. 20% - Office Operations, Facilities, and Administrative Coordination Organizes and manages the day-to-day operations of the Foundation office to ensure efficient, professional, and effective business operations:Maintains the appearance and functionality of the office; manages office supplies, equipment, and vendor coordination; processes and distributes mail; and greeting Foundation guests. Coordinates staff meetings, room scheduling, and shared calendars, and serves as the liaison between the Foundation office and district departments, educational institutions, external organizations, and the public, ensuring appropriate and effective information flow. Maintains confidential files and records related to board, district, and sensitive organizational matters; assists with onboarding and coordination of new employees; and oversees administrative office policies, recommending updates or improvements as needed. Identifies opportunities to enhance office systems, workflows, and administrative processes to improve efficiency and effectiveness. 10% - Special Projects and Other Duties Supports organizational and operational objectives by assisting with action plans, monitoring progress, tracking resources, and supporting process or system improvements as needed:Performs special projects and other duties as assigned in support of Foundation leadership, strategic priorities, and the organization's overall mission Minimum QualificationsBachelor's Degree from a regionally accredited institution in business administration and five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a C-suite executive level manager.ORAn equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.Desired Qualifications Five or more years of experience as a senior-level Administrative/Executive Assistant Senior supporting at the C-Level, preferably the CEO level Five or more years with non-profit board management Five or more years of experience coordinating, executing, and evaluating projects and activities Five or more years of experience working with a diverse group of people, including internal and external Excellent communication skills as evidenced in the cover letter and resume Documented experience developing and delivering presentations Intermediate experience with Microsoft Office Suite One year of full-time relevant MCCCD experience during the previous two yearsSpecial Working ConditionsMay be required to travel to one or all of the ten Maricopa Community Colleges to assist or train staffMay be required to work some evening and weekend hoursHow to ApplyApplicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.Additional materials will not be accepted after the job posting has closed.Missing materials or incomplete employment history will not be considered.Please ensure your materials clearly provide the following information.Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interviewPosting Close DateOpen until filledFirst Review:Tuesday, February 24, 2026Applications received after the review date may not be screenedEEO, Title IX, & Clery ActMaricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322340&PostingSeq=1jeid-0a2da261ad37b44dbdc5579562c7ebcb