Personal and Executive Assistant to the CEO

In Mangone Law Firm, excellence is intentional, quality is uncompromised, and going above and beyond is part of who we are.Are you ready for a role where excellence, purpose, and impact come together every single day? This is not a traditional assistant role. We are looking for a highly intelligent, operationally elite, deeply trustworthy Executive Assistant who can become the CEO's right hand and help transform fast-moving vision into organized execution.If you thrive in high-performance environments, naturally anticipate needs before they are spoken, and find satisfaction in bringing order and follow-through, this may be the most meaningful role of your career.This position requires exceptional discretion, emotional maturity, operational excellence, and the ability to protect and optimize the time, priorities, and energy of a visionary CEO leading a rapidly growing law firm.About UsMangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S.We proudly represent immigrants nationwide and are deeply committed to delivering premium client service with empathy, urgency, and excellence.Our company is built on strong values, high standards, and a culture of accountability, continuous improvement, and ownership.🌟 Inc. 5000 Honoree - 2025 🌟Mangone Law Firm is proud to be recognized among America's fastest-growing private companies.We are building something meaningful, ambitious, and long-term — and we are looking for exceptional people who are ready to grow with us.About The RoleThis is a fully on-site position based in Morris Plains, New Jersey.The Executive Assistant to the CEO will serve as a strategic operational partner responsible for creating structure, organization, prioritization, and follow-through in a fast-paced executive environment.This role combines:Executive supportHigh-level coordinationPersonal assistanceOperational follow-throughCalendar and stakeholder managementTravel logisticsConfidential personal supportYou will be trusted with highly sensitive information and expected to operate with professionalism, discretion, precision, and sound judgment at all times.This role is ideal for someone who:Naturally notices details others missFinds fulfillment in organization and anticipationCan remain calm under pressureIs extremely reliable and execution-orientedDoes not need constant supervision or remindersUnderstands how to protect a leader's time, focus, privacy, and energyWhat Success Looks Like in This RoleSuccess in this position means:The CEO is consistently prepared, informed, and protectedNothing falls through the cracksPriorities are tracked and completed proactivelySchedules, travel, logistics, and stakeholders are coordinated seamlesslySensitive information remains fully confidentialProblems are solved before they escalateThe environment around the CEO becomes more organized, stable, and efficientKey ResponsibilitiesExecutive & Strategic SupportManage an extremely dynamic and fast-changing calendar with precisionCoordinate meetings, priorities, deadlines, and executive follow-upsOrganize communications and ensure timely responses and accountabilityTrack projects, action items, and pending deliverables with a zero-drop mentalityStakeholder & Communication ManagementServe as a liaison between the CEO and internal/external stakeholdersCoordinate appointments, calls, meetings, and sensitive communicationsHelp protect the CEO's focus and schedule by prioritizing requests appropriatelyPersonal Assistance & Lifestyle CoordinationCoordinate personal appointments, errands, reservations, vendors, and household logisticsAssist with family-related scheduling and occasional personal support tasksAnticipate needs and proactively solve logistical problems before they ariseTravel & LogisticsCoordinate complex domestic and international travel itinerariesManage flights, accommodations, transportation, reservations, and travel changes efficientlyAdministrative ExcellenceDraft, proofread, translate, and organize documents and communications in English and SpanishMaintain organization systems, calendars, files, reminders, and operational workflowsRequirementsExperience6 months of experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, or similar high-responsibility roleExperience supporting executives in fast-paced environments strongly preferredLanguageProfessional or native fluency in both English and Spanish is mandatory since most of our clients are spanish speakersTechnical SkillsStrong command of Google Workspace, Microsoft Office Suite, Slack, and project management systemsStrong organizational and written communication skillsCritical Soft SkillsExceptional discretion and confidentialityHigh emotional intelligence and maturityExtreme attention to detailAnticipation and proactive thinkingCalmness under pressureStrong prioritization skillsReliability and follow-throughAbility to adapt quickly without becoming emotionally overwhelmedThis Role Is NOT Ideal For Someone Who:Needs constant direction or remindersGets overwhelmed easily by changing prioritiesStruggles with organization or follow-throughPrefers highly repetitive work with little urgencyHas difficulty handling confidential or sensitive informationNeeds excessive recognition or visibility to stay motivatedBenefitsWhy Join Mangone Law Firm?Competitive Compensation: $70,000 to $75,000Meaningful ImpactHelp build a company that is changing lives every single day.High-Performance CultureWork alongside ambitious, growth-oriented professionals who care deeply about excellence.Growth & DevelopmentAccess continuous learning, leadership exposure, and professional growth opportunities.Comprehensive BenefitsWe believe exceptional people deserve exceptional support. That's why we invest in the well-being, growth, and long-term success of our team members through a highly competitive benefits package designed to provide stability, development, and rewarding career growth.Our benefits include:Health, dental, and life insurance coverage401(k) with employer matchingPension planPaid time off, holidays, and sick leaveTuition reimbursement and continuous professional development supportProfit sharing opportunities tied to the company's growth and successDirect exposure to executive leadership and high-level operationsCareer growth opportunities within one of the fastest-growing immigration law firms in the countryA high-performance, team-oriented culture that values excellence, accountability, and long-term professional developmentThe opportunity to play a meaningful role in a mission-driven organization that changes lives every single dayFinal NoteThis role is not about simply managing tasks.It is about becoming a trusted operational extension of a high-performing CEO.If you are highly organized, deeply trustworthy, operationally sharp, emotionally mature, and capable of bringing stability and execution to a fast-moving environment, we encourage you to apply.¡Apply now and help us build a future where every client has a fighting chance!