Legal Assistant / Legal Administrative Assistant (litigation)
Occupations:
Legal Secretaries and Administrative AssistantsParalegals and Legal AssistantsLegal Support Workers, All OtherLawyersSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveIndustries:
Legal ServicesOffice Administrative ServicesJustice, Public Order, and Safety ActivitiesExecutive, Legislative, and Other General Government SupportOffices of PhysiciansJob Description
TITLE:Legal Assistant / Legal Administrative Assistant (litigation)LOCATION:PINE BROOK, NJSCHEDULE:ONSITE DAILY (eligible to work remotely one day a week after approximately two months of employment.JOB SUMMARY:Firm X, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. They are seeking an experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") for their Litigation department's busy trial team. Note that this isNOTa paralegal position.Responsibilities:Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability; scheduling calls and meetings via Microsoft TeamsScanning, saving and uploading documents to our document management system (NetDocs) and utilizing our Centerbase system for billing, potential new clients, contact information, and engagement letter monitoringDrafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammarRedlining documentsPreparation of document productions, including Bates stampingAssisting department paralegal with trial notebooks and preparationProcessing time entries for attorneys using CenterBaseAnswering attorney phones in a timely and polite mannerCoordinating travel as necessaryTracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping recordsEffectively and calmly communicating with staff, attorneys and clientsExtremely organized, paying close attention to detailsCovering for other Legal Assistants when necessaryRequirements:3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred)Federal Criminal Defense experienceExpert multitasker in high-volume litigation department with outstanding follow-up skillsMust work well with a teamExcellent verbal and written communication skillsProficiency in Microsoft Office Suite, Adobe and DocuSign productsExcellent communication, proofreading, and organization skillsAbility to prioritize assignments and tasksExperience in preparing Table of Authorities and Table of Contents for legal filings helpful