Premium Administrative Assistant

Levy SectorPosition Title: Premium Administrative Assistant Pay Range: $23 per hourWe Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1534173.The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkgDiversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/Job ResponsibilitiesHeaderThe Banquets Administrative Assistant is a full-time, office-based administrative role that serves as the organizational backbone of the Premium Events and Banquets department.Create, update, and maintain daily office communication boards, break boards, assignment boards, and planning documents for Premium leadership and Culinary teamsPrepare and print daily operational packets, BEO booklets, and event materials for leadership, chefs, supervisors, and support teamsManage weekly packet preparation including 7-day, 14-day, and 28-day planning materials and maintain department binders and master filesCreate menu signage for buffets, tastings, chef’s tables, coffee stations, and premium eventsReview signage with culinary leadership, make edits as needed, and ensure all signage is prepared at least one week in advanceSubmit and track internal operational requests such as power, tables, and setup needs through event systems while staying ahead of deadlinesMaintain office supply inventory including signage materials, lamination supplies, cardstock, labels, paper clips, and event support materialsEnsure coffee, tea, beverage signage, and supporting printed materials remain fully stocked and organizedProvide direct administrative support to the Premium Director, Assistant Director, Premium Managers, and Culinary leadershipManage calendars, appointments, department deadlines, and meeting preparationPrepare meeting agendas, attend meetings, and record meeting notes as neededCoordinate and distribute post-event reports, recap documents, and operational communicationsAnswer telephones, direct calls, manage correspondence, and respond to department inquiriesOrganize, copy, sort, and maintain department records, reports, and office filesType, format, proofread, and edit reports, correspondence, and operational documentsAssist with special projects and additional administrative duties as assignedQualificationsExceptional organizational skills and strong attention to detailStrong ability to multitask and manage multiple deadlines simultaneouslyExcellent written and verbal communication skillsAbility to work independently and proactively without constant supervisionStrong sense of urgency, follow-through, and problem-solving abilityProfessional and polished office presenceProficiency in Microsoft Office Suite (Excel, Word, Outlook)Experience with Canva or similar design software strongly preferredPrevious experience in administrative support, office coordination, executive assistance, or operations support preferredHospitality or event industry experience is helpful, but not requiredFlexibility to occasionally support early mornings, evenings, or weekends depending on event schedulesApply to Levy today!Levy is a member of Compass Group USAClick here to Learn More about the Compass StoryCompass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/Associates Of Levy Are Offered Many Fantastic Benefits.Instapay (early access to your wages) and high interest savings both through the EVEN appAssociate Shopping ProgramHealth and Wellness ProgramDiscount MarketplaceEmployee Assistance ProgramFor positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf