Office & Marketing Coordinator

Job DetailsThe team at Advanced Space is leading humanity back to the Moon and pioneering innovative solutions in the space industry. Based in Westminster, Colorado, our team is seeking an enthusiastic, motivated, and detail-oriented Office & Marketing Coordinator to bring company events to life, coordinate travel (flights, hotels, and transportation), and manage accurate data entry.Advanced Space is a rapidly growing, privately held business that incorporates our core values in all that we do. Advanced Space exists to support the sustainable exploration, development, and settlement of space and operates with four core values: We are customer obsessed and mission focused; when we see it, we solve it; we are one team, motivated by our vision; and we bring technical excellence and inexhaustible curiosity. This role will be based in Westminster, Colorado.ResponsibilitiesOffice AssistantManage incoming and outgoing mail (physical and digital)Maintain distribution lists and contact databasesRespond to standard inquiries on behalf of the teamCreate, format, and edit documents in Word, Excel, PowerPoint at a minimum and other company organizing programsPerform basic data entry with accuracySchedule and coordinate internal meetings end-to-endPrepare agendas, handouts, and presentation materialsManage room reservations and AV/technology requirementsCoordinate catering and refreshment ordersTrack office supply inventory and place routine ordersCoordinate with facilities for maintenance and repairsAct as a liaison between departments, ensuring clear and timely communicationHandle incoming calls, emails, and correspondence, directing them to the appropriate partiesWork at front desk greeting and supporting vistorsMarketing AssistantAssist in supporting and coordinating event logistics, including venue setup, catering, and audiovisual requirementsSupport the planning committee by attending meetings and taking detailed notesOrganize and purchase materials and supplies needed for eventsHelp manage RSVP lists and ensure smooth check-in processes during eventsBook flights, hotels, and transportation for team members. Prepare detailed travel itineraries and handle travel-related inquiriesAssist in preparing marketing materials for events, happy hours, and career fairsAttend events to manage setup, distribute swag, and document activities through photosRequirements4+ years of experience in office management, facilities coordination, or administrative operationsStrong organizational skills and attention to detailProficiency in tools like Microsoft Office, and management platformsPossesses strong self-management abilities and takes the initiative to work both independently and with a teamDependable and produces quality workAbility to manage multiple projects at once - must be very organized and efficientFlexibility with schedule, including availability for occasional evening/weekend eventsCompensation And Benefits$21-$25/hr based on role and experienceSigning bonusQuarterly performance bonusesCompany provided health insurance and 401K plan upon eligibilityFlexible time off policyEligibility RequirementsAbility to work in the Westminster, CO office 5 days/week during core business hours; flexibility for hybrid & remote workApplicants must be a US Person (citizen or Green Card Holder/permanent resident, or protected individualEducationAssociate or bachelor’s degree in business administration, operations, or a related field is preferred or experience in lieu of degreeAbout The CompanyAdvanced Space exists to enable the sustainable exploration, development, and settlement of space through software and services that leverage unique subject matter expertise. The company is actively supporting mission and cutting-edge capabilities spanning commercial, civil, and national security customers. Our core business is focused on three areas: (1) mission enabling services, (2) technology solutions and (3) mission solutions. Through its mission enabling services, Advanced Space provides mission and flight optimization, mission design, mission systems engineering. With its technology solutions Advanced Space provides its customers with trusted AI/ML/autonomy expertise, flight-demonstrated applications, and analysis at scale. Advanced Space offers Mission Solutions with unique turn-key missions, data and capabilities purchases and demonstrated cislunar and Martian success. Advanced Space is mission focused as the owner and operator of CAPSTONE™ for NASA and Prime contractor for Oracle for AFRL.These competencies are leveraged by a dynamic, flexible, and agile team with cross domain knowledge. We have a small but growing team that works collaboratively across projects. We provide flexibility, and an opportunity for passionate employees to contribute directly to meaningful projects. Trusted to take on the challenge, the team at Advanced Space is Delivering Innovation to Orbit™ to the Moon, Mars, and beyond.Advanced Space, LLC is an equal opportunity employer. Advanced Space, LLC recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.