Administrative Assistant

Job DetailsDescriptionWhat You’ll Work OnCoordinate travel arrangements including flights, hotels, transportation, and itinerariesAssist with planning and coordination of internal meetings, trainings, and company eventsMaintain office snack, beverage, and supply inventory; place orders and restock common areas as neededSupport office upkeep and organization, including vendor coordination and shared space maintenanceCollect, organize, and track receipts and documentation for company credit card expense reportingMaintain clean and organized common areas and meeting spacesSupport scheduling, calendar coordination, and meeting room bookingsPerform routine administrative support tasks including data entry and document organizationProvide administrative and coordination support to senior leadership as neededCompetencies & Skills NeededAdaptability & Initiative – Demonstrates flexibility in a fast-paced environment, adjusts to shifting priorities, and proactively identifies opportunities to improve efficiency and organization.Organization & Attention to Detail – Maintains accurate records, manages multiple responsibilities effectively, and consistently demonstrates strong follow-through on assigned tasks.Communication & Professionalism – Communicates clearly and professionally with employees, leadership, vendors, and visitors while maintaining a positive and service-oriented approach.Reliability & Accountability – Demonstrates punctuality, consistency, and ownership of responsibilities while maintaining confidentiality and professionalism in all interactions.Collaboration & Teamwork – Works effectively across departments, supports leadership initiatives, and contributes to a positive and collaborative office culture.Technical Proficiency – Demonstrates working knowledge of Microsoft Office Suite including Outlook, Word, and Excel while utilizing systems and tools effectively to support daily operations.Minimum Job Qualifications: (unless otherwise noted)High school diploma or equivalent preferredPrevious administrative or office support experience preferred but not requiredStrong organizational skills and attention to detailAbility to prioritize tasks and manage multiple responsibilities simultaneouslyProfessional verbal and written communication skillsProficiency in Microsoft Office Suite, including Outlook, Word, and ExcelAbility to work independently and maintain confidentialityStrong interpersonal and customer service skillsAbility to occasionally lift and move office supplies or inventory items up to 30 poundsPreferredExperience supporting office operations, event coordination, or executive administrationExperience with expense reporting or administrative coordination tasks in a corporate environmentEducation RequirementsHigh school diploma or equivalent requiredAdditional administrative training or coursework preferred