Manager, Clinical Contracts & Finance - II*

Job Title - Manager, Vendor OutsourcingLocation: Parsippany, NJ (HM Site); Foster City, CA; Santa Monica, CAHYBRID - Onsite 3 days a week - T/W/ThFunctional Area: Development Operations, Vendor OutsourcingPosition Type: Full Time EquivalentDepartment: Vendor Outsourcing* is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. As part of our rapidly growing science-driven organization, colleagues at Gilead are revolutionizing healthcare by bringing urgently needed medicines to patients in the areas of Virology, Inflammation and Oncology conditions. We are proud to have some of the most talented colleagues from across the research, healthcare, pharmaceutical, biotechnology & business sectors, working together and supporting each other to help make a real difference to the lives of patients.Gilead Sciences is currently seeking an industry leader for Manager, Vendor Outsourcing within our Development Business Operations department. The Manager will have the opportunity to lead sourcing and contracting for full service CRO contracts within Oncology. This position will be responsible to develop and maintain sourcing plans, as well as sourcing events and contracting in a clinical research environment. This role will be responsible for the sourcing, contracting, including, facilitating vendor selection, RFI, RFP, contracting, and qualification with a focus on CRO services outsourced in support of Gilead clinical trials.The core responsibilities and skills required for this position include but is not limited to:Delivery ExcellenceIs an expert in contract management and had a history of implementing and executing category roadmaps and sourcing plansDevelops global clinical development vendor strategy for a program or therapeutic areasManages contract and sourcing activities for clinical development programs providing consistent customer service and delivering quantitative value through cost savings and transformation/innovationManages the contract negotiation process across the entire life cycle including RFI, vendor identification, RFP, vendor selection decision, contracting negotiation, performance monitoring, change orders, and ensures proper closeout of agreements to maximize contract value and achieve target savingsEnsure the vendor selection process is compliant by managing risksPartners with other functions such as Compliance, Legal and Regulatory as necessaryCollaborates with internal customers in vendor bidding and proposal development (RFP creation and analysis)Partners with internal customers to develop study specifications and leverages benchmarking tools as appropriateTranslates business requirements into vendor capabilities and develops recommendations for vendor selection for a program or therapeutic areaIs an SME in resolving complex issues relating to contract negotiation and management?Oversees the identification, selection and management of global external service providersLeads Vendor bid defense meetingsManages the contract negotiation process for complex or high value contractsDemonstrates strong understanding of regulatory and legal issues pertinent to clinical developmentIs project focused and works with a sense of urgencyStrategic Thinking* Ability to understand, analyze and develop recommendations from multiple complex sources such as financial and operational perspectives* Influence vendor selection with stakeholders at the project team levelInnovation* Identifies, develops, and deploys best practices in vendor selection, cost containment, and category management practices* Leverages prior experience with external benchmarking, industry best practices, and technology for continuous improvementProblem SolvingTakes ownership of issues from problem identification to successful resolution, testing recommendations for reasonablenessTriages study-level vendor management issues; escalates high-risk issues to appropriate stakeholdersTranslates trends in operational and systematic issues and develops solutions with sustainability in mind to ensure roadblocks are removed during study start-upInfluence and PartnershipEngage with study team leadership to drive sourcing strategy, compliance, and continued partnershipExhibits competency in regularly establishing relationships with internal and external cross functional teams, such as clinical operations, legal, finance, compliancePartners with internal stakeholders working on contracts in resolving complex issues relating to contract negotiation or managementManages study level vendor relationships in conjunction with Clinical OperationsDecision MakingDelivers value by developing business solutions by translating requirements into effective sourcing solutions, contractual terms and process improvementsAsks probing questions to uncover business needs and recommends solutions (e.g., negotiating timelines while maintaining standards)Demonstrated ability to make critical decisions related to clinical vendor agreement negotiations and escalationsConsolidates data across functions according to business requirements and recommends vendors to senior leadership for endorsementResolves vendor project management issues (e.g., operational challenges including scoping issues) by identifying and addressing deviations from established protocolsIdentifies operational and systematic issues, including frequency and escalates to the appropriate levelCommunication* Excellent communication skills and comfort level interacting with internal and external teams across all levels, including regular interface with stakeholders and leadership team members* As necessary, trains internal stakeholders in contract budgeting, development, and administrationCapabilities and RequirementsExperience in providing thought leadership and consistent customer serviceExpertise in the end-to-end sourcing and contracting process, including RFx, contract negotiation and change order managementDemonstrates an in-depth knowledge of the clinical research process and the regulatory environment across functionsDemonstrated leadership skills while working in fast paced and changing environmentFinancial acumen to review, analyze and understand cost drivers of complex budgetsLegal, clinical operations and regulatory acumenKnowledge, Experience and Skills:Relevant experience with a BA or MS in a relevant disciplineMBA or JD preferredPMP/CPSM certification or equivalent a plus5+ years of relevant experience