Johnson & Johnson

Manage multiple complex calendars, as well as booking domestic and international travel. Assist Executive Administrative Assistant in maintaining team distribution lists and other global administrative tasks across the team. Prepare monthly expense reports through Concur.. Provide back-up support as needed to team Executive Administrative Assistant.. Advanced proficiency with productivity tools and portal technology is required (Our Source, Zoom, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint)

sr administrative assistant

Johnson & Johnson is recruiting for a Sr. Administrative Assistant in Raritan, New Jersey. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. The Sr. Administrative Assistant will support the Vice President, Global Med Affairs, Hematology and multiple senior leaders to: <ul><li> Provide administrative and project coordination support to senior leaders and other department personnel</li><li> Manage multiple complex calendars, as well as booking domestic and international travel</li><li> Maintain flexibility, anticipation, and advanced organizational skills which are essential for arranging and adjusting to changing daily schedules</li><li> Utilize technology to optimize all business interactions to include all virtual meetings, to include Zoom and Teams meetings</li><li> Proactively seek out opportunities to make team management and oversight more efficient</li><li> Aid in developing project communications, including but not limited to PowerPoint decks, Word </li></ul>documents, Excel spreadsheets, SharePoint administration, etc. <ul><li> Assist Executive Administrative Assistant in maintaining team distribution lists and other global administrative tasks across the team</li><li> Schedule and prioritize all logistics for internal and external meetings -- including drafting of attendee list, invitations, acting as point of contact for attendees, off meeting site contracting, catering and room setup with tech equipment as needed</li><li> Respond to complex inquiries from all levels of employees or external sources regarding a variety of questions across multiple time-zones and cultures</li><li> Facilitate and manage interview scheduling and Totality administration when needed</li><li> Prepare monthly expense reports through Concur.</li><li> Provide back-up support as needed to team Executive Administrative Assistant.</li><li> Partner with all team administrative assistants as needed across the Global Medical Affairs Oncology team to provide seamless support.</li><li> High School diploma is required</li><li> Minimum of 6 years of administrative experience is required (previous Pharma experience supporting larger teams/supporting Sr. executives preferred)</li><li> Able to maintain confidentiality, establish secure filing procedures and safeguard materials and information is required.</li><li> Must have a keen sense of prioritization, organization, and time management to ensure maximum effectiveness for the benefit of the team.</li><li> Advanced proficiency with Microsoft office programs (Word, Excel, PowerPoint, Outlook, Teams, etc.) is required.</li><li> Advanced proficiency with productivity tools and portal technology is required (Our Source, Zoom, Teams Meetings, eMarketplace, Concur, Our Source, Workday, Totality, ASK GS, SharePoint)</li><li> This position is required to be based in Raritan, NJ. </li></ul>The base pay range for this position is $50,000 to $80,500. This position is overtime eligible. This job posting is anticipated to close on May 17, 2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company's long-term incentive program. Employees Are Eligible For The Following Time Off Benefits <ul><li> Vacation - up to 120 hours per calendar year </li><li> Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year </li><li> Holiday pay, including Floating Holidays - up to 13 days per calendar year </li><li> Work, Personal and Family Time - up to 40 hours per calendar year </li></ul>Additional information can be found through the link below. For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com

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