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Office Coordinator
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Full-time
- Prepares correspondence to clients, tenants and vendors, upon General Manager, Vice President of Marketing or Chief Engineer request.
- Assists General Manager or Operations/Facilities Manager with the development and maintenance of a comprehensive Tenant Service Package tracking tenant service calls, security issues, move-in/move-out procedures, recurring or important tenant issues, and ensures service calls are completed.
- Uses and updates all aspects of the MRI/IMPAK system for certificates of insurance, vendors and contractors, tenant contacts, rent rolls, maintenance work orders, and purchase orders.
- Prepares and maintains the following property files in an orderly and logical manner for leases, service contracts, construction, purchasing, and the general operation of staff time sheets, security reports, parking information, insurance claims, life safety reports, and tenant/client/vendor correspondence.
- Assists the General Manager, Marketing Director and /Operations/Facilities Manager in the review, and processing of all property invoices through AVID. (e.g., coding per budget, keep on prescribed schedule for timely payment, and assemble all RED required back-up.)
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