Total Document Solutions

Industry leader in professional services is seeking an experienced Records Coordinator to work as part of a professional team to provide excellent customer service and on-site Records Support.. Data entry of key client matter/indexing information into the records management software.. Monitor the inventory stored within the records department, including file purges and transfers of files to a storage facility.. TDS was founded in 2000 and is a woman-owned business committed to diversity and inclusion.. From start-ups to multi-million dollar international companies, TDS’ management team has experience successfully running businesses.

legal records clerk

Job Description Industry leader in professional services is seeking an experienced Records Coordinator to work as part of a professional team to provide excellent customer service and on-site Records Support. The perfect candidate will have an energetic, outgoing personality and will be able to conduct the following tasks with little or no supervision: <ul><li>Physical preparation, tracking, interfiling and maintenance of files. </li><li>Creation of new files and records. </li><li>Data entry of key client matter/indexing information into the records management software. </li><li>Perform information searches in the records & information management software as needed. </li><li>Report generation for records. </li><li>Perform records compliance audits as assigned. </li><li>Perform document interfiling as needed. </li><li>Fulfill telephone requests and respond to client email requests. </li><li>Retrieve, compile, and distribute requested active or inactive records & information. </li><li>Pick-up and deliver records throughout the building. </li><li>Monitor the inventory stored within the records department, including file purges and transfers of files to a storage facility. </li><li>Preparation of files to be shipped to offsite warehouse. </li><li>Process records for destruction in accordance with client retention policy and established procedures. </li><li>Implement and follow departmental objectives in accordance with long-range plans and mission statements set by the National Site Manager. </li><li>Assist in maintaining security of file rooms, computers and databases. </li><li>Perform project-related activities for the office as directed by the Site Manager. </li></ul>Motivated, career minded professionals will receive excellent pay and benefits package including 401K, medical, dental and vision coverage, FSA, EAP, paid professional development, growth potential and bonuses. Skills/Qualifications: Professional Maturity, Client Relationships, People Skills, Resolving Conflict, Problem Solving, Analyzing Information, Informing Others, Customer Focus, Thoroughness, Teamwork, Client Confidentiality, Quality Control 2+ years of records management experience in a law firm environment Company Description Excellent compensation package commensurate with experience. TDS was founded in 2000 and is a woman-owned business committed to diversity and inclusion. All members of TDS’ Executive Management team are active owners and have day-to-day involvement with the business. From start-ups to multi-million dollar international companies, TDS’ management team has experience successfully running businesses. This has been accomplished with a focus on building solid core competencies, matching the right talent, training, implementing fundamental financial principles and setting a clear direction for growth. TDS was founded in 2000 and is a woman-owned business committed to diversity and inclusion. All members of TDS’ Executive Management team are active owners and have day-to-day involvement with the business. From start-ups to multi-million dollar international companies, TDS’ management team has experience successfully running businesses. This has been accomplished with a focus on building solid core competencies, matching the right talent, training, implementing fundamental financial principles and setting a clear direction for growth.

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