American Career College

Reporting directly to the Director of Social Responsibility/Executive Office Administrator, assists the departments within the Office of the Shareholder through performing a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment.. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the Executive's ability to effectively lead the company.. A minimum of three years' experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred.

executive assistant

Choose To Make A Difference:
Summary:<ul><li>Reporting directly to the Director of Social Responsibility/Executive Office Administrator, assists the departments within the Office of the Shareholder through performing a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment.</li><li>Prepares meeting agendas, memos, presentations and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes confidential and sensitive information in support of administrative activities, and serves as the primary liaison for executive and other senior management personnel.</li></ul> Responsibilities:<ul><li>Plan, coordinate and ensure the established Executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.</li><li>Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives.</li><li>Work closely and effectively with the Executive to keep him/her well information of upcoming commitments and responsibilities, following up appropriately.</li><li>Work collaboratively with the other three Executive Assistant's within the office of the shareholder.</li><li>Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the Executive's ability to effectively lead the company.</li><li>Prioritize conflicting needs; handle matters expeditiously, pro-actively, and follows-through on projects to successful completion, often with deadline pressures.</li><li>Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. </li><li> Demonstrate ability to take information and concepts and translate them into professional level documents.</li></ul> Education/Certifications:<ul><li>Bachelor's Degree or some college course work in administrative and personnel management preferred.</li><li>Certified Administrative Professional (CAP) designation preferred.</li></ul> Requirements:<ul><li>A minimum of three years' experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred.</li><li>Experience supporting multiple executives and interacting with c-level executives and board members.</li><li>Ability to stay calm under pressure and help find solutions when needed.</li><li>Proficiency in Microsoft Office Suite.</li><li>Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.</li><li>Willingness to work a flexible schedule.</li><li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li><li>Think critically and actively seek opportunities and propose solutions for both short and long-term objectives.</li></ul> LI-CM1 

CA Salary Range:
USD $57,606.87 - USD $77,763.97 /Yr.

Bonus Eligible:
No

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