Western University of Health Sciences

University Student Affairs. Experience with Banner and Slate preferred.. Ensures that all Recruitment and Admissions related modules in Slate are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of system upgrades are performed; and reporting is occurring timely and accurately.. Coordinates with Admissions and the Office of the Registrar to administer and enforce University policies; directs the planning, coordination, and implementation of recruitment, admissions, and enrollment data entry processes and procedures.. Collaborates with the office of Enrollment Data Systems to validate and manage applicant data in Slate and

director of admissions

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Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, and relevant qualifications.
Function
Function University Student Affairs
Family
Family Student Services
Classification Series Title
Classification Series Title Director
Full Salary Range
Minimum
Minimum $67,000
Maximum
Maximum $88,000
Expected Pay Scale
Minimum
Minimum $67,000
Maximum
Maximum $88,000
Posting Number
Posting Number A00675
Position Title
Position Title Director of Admissions Operations
Campus
Campus Western University Campus-Pomona, CA
Department
Department 4016-Enrollment Systems and Operations
Type of Position
Type of Position Administration
Job Summary
Supervises, plans, and directs the daily activities, operations and staff for office of Admissions Operations. Assists in the hiring, training, supervision, and evaluation of personnel. Assures quality customer service by monitoring staff. Researches and analyzes data entry operations, and develops and implements modifications, policies, and procedures that will enhance staff knowledge, and improve operational quality and effectiveness. Ensures that all Admissions and Recruitment modules are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of system upgrades are performed; and reporting is occurring timely and accurately.
Knowledge, Skills and Abilities
Individuals must possess knowledge, as well as the following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
1. Excellent verbal and written communication skills. Must be able to effectively interact with administration, faculty, students, staff, and outside contacts.
2. Excellent computer skills required, including Microsoft Office. Experience with Banner and Slate preferred.
3. Ability to handle detail-oriented assignments with accuracy and maintain confidentiality
4. Excellent time management and organizational skills and ability to prioritize effectively.
5. Ability to evaluate changes in system and university requirements and incorporate these into existing processing. Must have ability to direct workflow for department.
6. Excellent project management skills.
Required Qualifications
1. Education: Any combination of education, training or experience equivalent to a Bachelor’s Degree that provides the required knowledge, skills and abilities.
2. Experience: 3-5 years increasingly responsible experience in educational administration or related leadership roles in business process management emphasizing project management, continuous quality improvement, and/or process reengineering.
Preferred Qualifications
List comments regarding work hours
Monday through Friday -regular work hours 8:00 am to 5:00 pm, may require some evenings or weekends as needed.
Posting Date
Posting Date 01/24/2024
Closing Date
Special Instructions to Applicants
Anticipated start date June 01, 2024. Department plans to provide training until August 2, 2024. Then it shifts from interim Director to Director.
Job Duty
Supervises, plans, and directs the daily activities, operations, and staff for Admissions Operations. Assists in the hiring, training, supervision, and evaluation of personnel. Assures quality customer service by monitoring staff.
Percentage Of Time
Percentage Of Time 30
Job Duty
Researches and analyzes data entry operations, and develops and implements modifications, policies, and procedures that will enhance staff knowledge, and improve operational quality and effectiveness.
Percentage Of Time
Percentage Of Time 20
Job Duty
Ensures that all Recruitment and Admissions related modules in Slate are working effectively and efficiently; staff are trained in the use of the system; the data has integrity; proper security is in place to prevent unauthorized access and processing; testing of system upgrades are performed; and reporting is occurring timely and accurately. This includes oversight of the AO team’s use of the TDX ticketing system.
Percentage Of Time
Percentage Of Time 20
Job Duty
Coordinates with Admissions and the Office of the Registrar to administer and enforce University policies; directs the planning, coordination, and implementation of recruitment, admissions, and enrollment data entry processes and procedures.
Percentage Of Time
Percentage Of Time 10
Job Duty
Collaborates with the office of Enrollment Data Systems to validate and manage applicant data in Slate and ODS and assists with development and validation of applicant data reporting and analysis.
Percentage Of Time
Percentage Of Time 10
Job Duty
Participates in annual Commencement and Convocation activities as assigned by the committees that oversee these events, including travel to event locations as required.
Percentage Of Time
Percentage Of Time 5
Job Duty
Other duties as assigned
Percentage Of Time
Percentage Of Time 5
Physical Demands Physical Demands
Do the essential functions of this job require lifting?
Do the essential functions of this job require lifting? Yes
If yes, list maximum weight and duration
The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.
Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.
Required Documents Resume
Cover Letter
Optional Documents Letter of Recommendation #1
Letter of Recommendation #2
Letter of Recommendation #3
Additional Applicant Document Supplemental Questions Required fields are indicated with an asterisk (*).
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