Cardis Sotheby's International Realty

An Administrative Clerk is responsible for producing favorable outcomes for all customers, fellow team members, the company and the communities we serve.. The Administrative Clerk is responsible for providing administrative, financial and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.. This includes handling dispatching services with outside vendors needed for any building repair requests for all of our Cardi's Furniture and Mattress locations.. Perform the day to day processing and reconciliation of Bank Req'sAddress building maintenance requests as they are received to ensure building concerns are addressed in a timely manner with applicable vendorsObtaining quotes and negotiating pricing for any building maintenance repairsData EntryMaintaining various spreadsheets for accounting department.. Basic knowledge of accounts payable, accounts receivable and maintaining general ledgers is helpful.

administrative clerk

Schedule (include days and times) Monday to Friday 7:30am-4pm  Salary Type Not Applicable   JOB SUMMARYPrimary purpose is to win each day by delivering extraordinary service and value to each customer every day. An Administrative Clerk is responsible for producing favorable outcomes for all customers, fellow team members, the company and the communities we serve. The Administrative Clerk is responsible for providing administrative, financial and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. This includes handling dispatching services with outside vendors needed for any building repair requests for all of our Cardi's Furniture and Mattress locations. Providing these services in an effective and efficient manner will ensure that customer accounts are accurate and balanced within established time limits and to ensure all building maintenance requests are researched and resolved in a timely manner.  PAY $18.00 Hourly ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Perform the day to day processing and reconciliation of Bank Req'sAddress building maintenance requests as they are received to ensure building concerns are addressed in a timely manner with applicable vendorsObtaining quotes and negotiating pricing for any building maintenance repairsData EntryMaintaining various spreadsheets for accounting department.Researches and resolves discrepancies / issues, inquiries timely and effectively Provide administrative support in order to ensure effective and efficient office operationsMaintain filling system for all financial documentsEnsure the confidentiality and security of all financial filesAnswer incoming external and internal calls in a professional, timely and satisfactory manner and resolve all questions, requests and changes to ensure the highest level of satisfaction.Assist in incoming operator callsInteract with customers, sales staff and other departments via e-mail and telephoneDemonstrate a customer focused attitude consistent with company guidelinesInteract with other departments and vendors as necessary to resolve, prevent problems and improve existing procedures and systems. Communicate clear and precise information to various departments to in turn provide better service to the customer.Assist with on-the-job training for new associatesAttend training to improve and reinforce own knowledge and skillsAttend department meetingsAssists other departments as directed by manager or supervisorPerform other functions as needed and requiredFollows all applicable company health, safety and quality standards, policies, procedures, rules and regulationsReports to management any potential safety issues, hazards or violations.Models company image and culture through positive attitude, spirit of cooperation, appearance and respect for company policies and procedures on every aspect of the role. MANAGEMENT/SUPERVISORY RESPONSIBILITIES This position has no management/supervisory responsibilities..  Required Skills QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  KNOWLEDGE/SKILLS/ABILITIESAbility to communicate effectively in English, both verbally and in writing. Demonstrated ability to handle multiple tasks simultaneously in a fast paced environment. Ability to work independently. Strong customer orientation with excellent interpersonal communication skills. Strong analytical and problem solving skills. Detail oriented with excellent organizational skills. Proficient with Word and Excel, and working knowledge of computer operating systems. Basic knowledge of accounts payable, accounts receivable and maintaining general ledgers is helpful. Ability to maintain high levell of accuracy in preparing and entering financial information. Time management skills. Ability to maintain confidentiality. Be honest and trustworthy; demonstrate strong work ethics. Core Competencies Job KnowledgeWork Quality / Work QuantityCustomer FocusInitiative / Decision Making / JudgementCommunication / Active ListeningAccountability / IntegrityInterpersonal Skills / Team Oriented / Collaboration Emotional Stability / AdaptabilityEmotional IntelligenceOrganization / Time ManagementCreativity WORKING ENVIROMENT / PHYSICAL REQUIREMENTSWork performed in an office environment. Extensive amount of sitting and using office equipment and computers. Average mobility to move around an office environment and ability to do some lifting of supplies and materials from time to time. Working area is in a busy, open area office. Sensory demands - spends extensive time in intense concentration on a computer which requires attention to detail and high levels of accuracy. Must meet deadlines.  OTHER DUTIESPlease note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or wthout notice.  Required Experience Education/ Certification/ LicensureHigh school diploma or general education degree ( GED) required.  ExperienceA minimum of two (2) years of administrative, accounting or bookkeeping experience preferred but not required.

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