Rhode Island School of Design

With a demonstrated commitment to centering inclusivity, diversity, and equity in executing key responsibilities, the Administrative Assistant & Project Specialist, Social Equity & Inclusion, provides administrative support to the Vice President for Social Equity & Inclusion and project support for high-level, institution-wide equity, inclusion, and diversity initiatives within the Vice President's portfolio.. We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.. Conduct research and information gathering on an array of topics pertinent to equity, inclusion, and diversity in higher education and art and design to better understand trends and issues and to identify operational models and approaches for consideration.. Additional computer software skills with programs such as Adobe Creative Suite, Mailchimp, Qualtrics, and Airtable are preferred. RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education.

administrative assistant

Job Summary Rhode Island School of Design (RISD) seeks an Administrative Assistant & Project Specialist to join the Social Equity & Inclusion Office. This is a great opportunity to assist in creating a welcoming and inclusive office environment while providing professional, high-level hospitality for everyone. The Center for Social Equity and Inclusion guides and coordinates institution-wide efforts aimed at making our community more diverse and welcoming of differences, and ensures that all students, faculty, and staff have the access, opportunity, and support they need to benefit fully from the RISD experience. With a demonstrated commitment to centering inclusivity, diversity, and equity in executing key responsibilities, the Administrative Assistant & Project Specialist, Social Equity & Inclusion, provides administrative support to the Vice President for Social Equity & Inclusion and project support for high-level, institution-wide equity, inclusion, and diversity initiatives within the Vice President's portfolio. This position will also support the work of the central Social Equity & Inclusion office, which includes providing executive-level administrative support, managing dynamic calendars, overseeing complex and day-to-day activities of the office, managing budgets, overseeing communications, and serving as a caring and professional representative of the office to all constituencies, including students, faculty, staff, alumni, and other RISD and local community members. We seek a culturally competent candidate who will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities. As an employer, RISD offers a supportive, collegial, and inclusive work environment and a competitive benefits package Essential Functions <ul> <li>Provide timely, accurate, and efficient executive-level administrative support to the Vice President, including logistical support for committees and other projects under the Vice President's purview. </li><li>Coordinate and manage all aspects of the Vice President's dynamic calendar with a comprehensive understanding of the institution's priorities and an eye toward balancing and protecting the Vice President's time and access as appropriate. Ensure Vice President is well prepared for all meetings, including, but not limited to: preparing agendas, itineraries, and briefing materials; taking minutes; researching and compiling required materials, contact information, reports, and pertinent topics for engagements; arranging travel logistics; and recording and following up on action items which result. Maintain the annual calendar of events across the Vice President's portfolio. </li><li>Plan and execute events related to the office, which includes arranging for space booking, physical set-up, and catering through partnership with various campus offices and external vendors. </li><li>Serve as the office manager responsible for the overall daily operations of the office. Create a welcoming and inclusive office environment while providing professional, high-level hospitality and service to visitors and callers to the office. Order office supplies and ensure supplies are maintained at an adequate reserve level. </li><li>Independently anticipate, compile, analyze, and summarize data for projects, presentations, and reports with an in-depth understanding of the Vice President's goals and priorities. Prepare summary findings on matters of significance, highlighting areas of interest, opportunity, and concern for Vice President's review. Maintain, organize, and archive correspondence and other paper and electronic records, files, and information, including contracts and confidential agreements, in accordance with the appropriate guidelines and policies. </li><li>Determine response priorities for email, calls, and other correspondence to the Vice President, routing matters not requiring the Vice President's personal attention to appropriate individuals and ensuring proper follow-up and resolution. </li><li>Assist with Vice President's communications, including the dissemination of messages to internal and external audiences, preparation of presentations, development of surveys, event promotional materials, and management of the division of Social Equity & Inclusion newsletter, social media accounts, and website. </li><li>Track, monitor, and maintain the operating budget for Social Equity & Inclusion. Prepare and submit expense reports, purchase orders, checks, reimbursements, etc. Utilize the institution's budget management system to review, audit, process, and balance bills, purchase orders, credit card account statements, etc. Complete and monitor the documentation for all related transactions. Understand the office's expense trends, alert Vice President to areas of opportunity or concern, and ensure budget items are accurately reflected and resolved. Process, track, and coordinate grants, stipends, and other awards funded by the office, including supporting the movement of funding applications through to final decision. </li><li>Conduct research and information gathering on an array of topics pertinent to equity, inclusion, and diversity in higher education and art and design to better understand trends and issues and to identify operational models and approaches for consideration. </li><li>Provide project coordination and administrative support for annual projects or initiatives and ad-hoc special projects or initiatives that have a direct connection to the Vice President's office. </li><li>Maintain the highest standards of confidentiality, discretion, and tact in handling all office matters </li><li>Hire, train, and supervise student assistants to the office </li> </ul> Required Knowledge/Skills/Experience <ul> <li>Understanding of and commitment to equity, inclusion, and diversity in higher education </li><li>Outstanding interpersonal skills and high emotional intelligence, including discretion, confidentiality, ability to work effectively and collaboratively with others, and a strong ability to engage myriad cultural perspectives </li><li>Full comprehension of office management systems and procedures </li><li>Ability to work on multiple projects simultaneously, manage dynamic and competing priorities, and proactively shepherd tasks to fulfillment </li><li>Ability to anticipate and assess the needs of the office and creatively solve problems </li><li>Intermediate computer literacy and knowledge, including internet, MS Office, and Google Apps, and the ability to learn new computer software skills </li><li>High degree of accuracy and attention to detail </li><li>Excellent organizational skills and work ethic </li><li>Excellent verbal communication skills with the ability to discreetly handle confidential matters </li><li>Strong writing and proofreading skills </li><li>Experience in a higher education setting is preferred </li><li>Additional computer software skills with programs such as Adobe Creative Suite, Mailchimp, Qualtrics, and Airtable are preferred </li><li>Bachelor's degree or equivalent combination of education and experience </li><li>Minimum of five years of experience providing administrative support, including experience supporting a senior executive or senior manager </li> </ul> Union No Work Schedule 35 hours per week; 12 months per year Employment Status Full-time; Non- Exempt; Regular Grade 830NE Work Modality hybrid eligible (one day home) Documents Required to Apply Cover Letter Resume Salary Grade Structure Incomplete applications will not be considered. Please upload all required documents. The successful candidate will be required to meet our pre-employment background screening requirements. RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law. For internal use only - Job Family: Administrative Support Services

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