The Elliot

The Venue Coordinator acts as the day-of main point of contact for The Elliot’s events, such as weddings, receptions, private events, fundraisers, and public events.. Uphold The Elliot’s building, vendor, catering, bar, client, and emergency management policies during the event. If there is a staff transition, ensure all details and notes are provided to the incoming venue coordinator or day-of contact. The Venue Coordinator may be asked to support The Elliot hosted events by managing check-in, supporting set up/tear down activities, and/or greeting guests. Experience with event/hospitality management is required (at least 2-3 years experience)

venue coordinator

The Venue Coordinator acts as the day-of main point of contact for The Elliot’s events, such as weddings, receptions, private events, fundraisers, and public events. This position maintains day-of venue operations, provides excellent customer service, and ensures all policies are upheld during set up, event time, and tear down. Responsibilities:<ul><li>Serving as the main point of contact for clients and vendors for scheduled events from beginning to end</li><li>Provide outstanding customer service to our guests, vendors, and clients</li><li>Open the building promptly for all events and conduct all opening procedures</li><li>Close the building at the assigned time for all events and conduct a post-event walk-through and closing procedures</li><li>Review the event prep email provided by The Elliot’s Events Director at the beginning of every event</li><li>Monitor the event space often and remain available for inquiries and requests</li><li>Setup & teardown chairs for ceremonies</li><li>Uphold The Elliot’s building, vendor, catering, bar, client, and emergency management policies during the event</li><li>Troubleshoot issues as they arise and inform The Elliot’s leadership as appropriate.</li><li>Maintain a checklist and notes for every event from open to close</li><li>Confirm vendors arrive on time</li><li>Stock bathrooms, kitchen, and bar before and throughout the event, as needed</li><li>Complete all trainings and attend required staff meetings (paid)</li><li>If there is a staff transition, ensure all details and notes are provided to the incoming venue coordinator or day-of contact</li><li>The Venue Coordinator may be asked to support The Elliot hosted events by managing check-in, supporting set up/tear down activities, and/or greeting guests</li></ul> Requirements:<ul><li>Excellent communication skills</li><li>Problem-Solving Skills – being able to come up with a solution in the moment for the best outcome</li><li>Be able to prioritize and multitask several duties during the day of an event or rental   </li><li>Candidates must have strong organizational skills, attention to detail, and be comfortable working with the public in both organized and informal situations</li><li>Ability to work a flexible schedule, including evenings and weekends</li><li>Strong understanding of event flow and event processes</li><li>Convey a professional image to clients and vendors at all times</li></ul> Qualifications<ul><li>Experience with event/hospitality management is required (at least 2-3 years experience)</li><li>Must have a valid Ohio Driver’s License</li><li>Must be at least 21 years of age</li></ul>

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