Grants Administrator II (Contract Administrator II) / 60019193, 60016341, 60014202, 60015148

Salary: $57,700.00 - $103,900.00 AnnuallyLocation : Richland County, SCJob Type: FTE - Full-TimeJob Number: 187934Agency: Department of Health and Human ServicesDivision: Division of Federal Contracts and Vendor ManagementOpening Date: 05/01/2026Closing Date: 6/12/2026 11:59 PM EasternClass Code:: BE40Position Number:: 60019193, 60016341, 60014202, 60015148Normal Work Schedule:: Monday - Friday (8:30 - 5:00)Pay Grade: GEN10Opening Date: 05/01/2026EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Failure to provide detailed and complete information may result in your application not being referred.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesFour (4) Positions AvailableThe Agency's mission is to be boldly innovative in improving the health and quality of life for South Carolinians.This position is located in Division of Federal Contracts & Vendor Management, Richland County. This is an in-office role and not a telecommute or remote position.Are you the One? We are looking for a Grants Administrator II (Contract Administrator II) who serves as Contract Administrator for the South Carolina Department of Health and Human Services (SCDHHS). The Contract Administrator audits contract owners to evaluate their compliance monitoring practices, ensuring consistency, accessibility, and accountability in Contract Compliance and Performance Monitoring within the Agency. Assists in establishing Contract Administration and Management Standards, Minimum Requirements, and Best Practices to improve efficiency and effectiveness. Provides training to contract stakeholders and maintains oversight through periodic audits. Offers as-needed support to stakeholders in contract management and compliance monitoring activities. Ensures compliance with federal and state rules and regulations and SCDHHS standards.Contributes to the creation of training materials and resources necessary to properly train Agency staff and Contract Stakeholders how to perform and fulfill responsibilities in contract performance and compliance monitoring. Incorporates approved content revisions to improve learning outcomes.Delivers training to Agency staff and Contract Stakeholders on the minimum requirements and best practices in contract management, compliance monitoring and vendor performance.Facilitates training sessions in various type learning settings, including; classroom, virtual, and hands-on, as required. Ensures proper setup and cleanup of training spaces and equipment.Provides technical and skill-based instruction and assistance, including customized curriculum for set-up and implementation of monitoring tools, and conveyance of non-compliance remedies.Seeks constructive feedback regarding training content and delivery methods through surveys, evaluations, and success ratio of participants' knowledge checks. Tracks and reports training metrics (attendance, effectiveness, etc.). Applies learnings to continuously enhance content, delivery and presentation skills.Maintains oversight of Contract Administration for Agency contracts. Performs audits of assigned contracts to assess if contracts are being monitored according to minimum standards and approved compliance policies, procedures, and processes.Assists in establishing, maintaining, and tracking audit schedules. Conducts periodic reviews and compliance audits based upon approved schedules. Utilizes standardized document management practices and approved processes to record, track and report activities.Prepares and reports audit findings to Stakeholders. Identifies patterns and trends discovered through assessment analysis; makes recommendations for improvement, tracks approved corrective actions.Measures and assesses impact of audit findings (+/-). Quantifies risks and evaluates fiscal or programmatic impact of failure to comply with established standards and best practices. Proposes correction and preventative measures to ensure unsatisfactory audit findings are identified and addressed. Tracks and reports progress of approved action plans and reports on the progress of compliance initiatives to stakeholders.Utilizes and maintains statistical, tools and metrics (dashboards) to analyze, measure, and assess contract activities, contractor performance, compliance, and trends; leads discussions of findings, patterns and trends within the Department.Maintains a thorough understanding for all assigned contracts to support the Bureau and management in contractual and compliance matters.Promotes correction and improvement of non-compliance performance and deficiencies. Delivers support in facilitating communications, drafting formal letters, assessing financial incentives (Liquidated Damages LDS), initiation of Corrective Action Plans (CAPs), and other mutually agreeable resolutionsServes as a resource in the development of Service Level Agreements (SLAs) and other requirements necessary to establish clear, measurable performance targets in the fulfillment of contract obligations. Extends contractual support in facilitating Implementation and Turnover phases of a contract. Collaborates on the development of funding and procurement documentation including solicitation, funding, renewals, changes, and Amendments.Supports Division leadership in establishing Contract Administration and Management Standards, Minimum Requirements, and Best Practices to ensure consistency, accessibility and accountability in Contract Compliance and Performance Monitoring within the Agency.Advances functional tools and resources to aid Contract Stakeholders to properly monitor, analyze, measure, and report contract and vendor deliverables and compliance. Essential in the development, implementation, and continuous improvement of Contract Administration Procedures and Practices to ensure contractual obligations are met in accordance Federal and State Laws and Regulations, and to Agency satisfactionCreates technical guides, step-by-step instructions, workflows, diagrams, etc. to convey how to perform specific tasks or activities pertaining to Contract Administration and Contract MonitoringManages multiple projects, deadlines, and revisions efficiently to ensure timely completion.Performs other related duties as required. Covers tasks and responsibilities of others during periodic or extended absences. Ensures assigned tasks are completed thoroughly and within the designated time allotment.The South Carolina Department of Health and Human Services offers an exceptional benefits package for FTE and TGE positions that includes:Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.15 days annual (vacation) leave per year.15 days sick leave per year.13 paid holidays.State Retirement Plan and Deferred Compensation Programs.Minimum and Additional RequirementsA bachelor's degree in Healthcare Administration, Health Policy, Business Administration, or the social sciences, and at least three (3) years of established experience in contracts administration, or grants management activities.Additional Requirements:Sitting or standing for long periods of time.Overtime and/or weekend work with Deputy approval.In-office role.Preferred QualificationsEstablished experience and knowledge in Grant/Contract Management or Administration.Knowledge of the Medicaid Program and Managed Care or Health Insurance preferred.Working knowledge of data research, analysis and reporting. Ability to evaluate, interpret and measure metric-based data and trends to report benefits and risks.Ability to understand and interpret, and experience in applying state and federal rules, regulations, policies, procedures principles and practices of contract and vendor compliance and procurement.Demonstrated ability to communicate professionally and effectively, both orally and in writing. Ability to establish, promote, and maintain positive working relationships internally and externally. Competent to organize and complete tasks and assignments independently with minimal oversight. Experience researching, interpreting, and applying contract requirements, deliverables, Service Level Agreements (SLAs), milestones, Scopes of Work (SOWs), etc.Proficiency in Microsoft Suite-Office 365 applications, with advanced acumen in Microsoft Sharepoint, Word, Excel, Outlook, and Teams.Additional CommentsPlease complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.01 The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the minimum qualification requirements. Please, thoroughly complete the Education and Work Experience sections of your application and the Supplemental Questions. Failure to provide detailed and complete information will result in your application being rejected. Any misrepresentation or omissions will result in your disqualification from employment and/or termination. You may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. I acknowledge that I have read, understand, and agree with the above. YesNo02 Please indicate your expected salary, if offered this position. 03 Do you have a bachelor's degree in Healthcare Administration, Health Policy, Business Administration or Social Sciences? YesNo04 Do you have at least (3) three years of established experience in contracts administration, or grants management activities? YesNo05 Do you wish to claim Veteran Preference? If yes, you must submit a copy of your DD214 Form with your job application in order to qualify and claim this preference? YesNo06 How did you hear about this career opportunity? Required Question