Contract & Financial Administrator

Now Hiring: Contract & Financial AdministratorFLSA Status: ExemptReports To: Chief Financial Officer (CFO)We are seeking a highly organized and detail-oriented Contract & Financial Administrator to support corporate operations and work closely with the CFO. This role is responsible for coordinating the review and execution of contracts and prequalification documents while assisting with financial, administrative, and risk management activities across the organization.This is a fast-paced position that requires strong judgment, discretion, and the ability to manage multiple priorities while maintaining strict confidentiality.Key ResponsibilitiesCoordinate review and execution of contracts with Owners, General Contractors, and SubcontractorsEnsure compliance with Certificates of Insurance (COIs), Payment & Performance Bonds, and contract termsManage subcontract documentation and maintain organized electronic and paper contract filesOversee completion and tracking of prequalification documents and third-party prequalification systemsMaintain project master lists and support ERP project setup and accuracyCoordinate bid bond requests and project setup documentationSupport CFO with insurance renewals (health, property & casualty, fleet programs)Maintain records for fleet vehicles, authorized drivers, leases, and office equipmentTrack renewal and expiration terms for leases and coordinate renewal activitiesAssist with contractor licensing complianceEvaluate and improve file organization and document management systemsQualificationsStrong organizational skills with the ability to manage multiple projects simultaneouslySound judgment and discretion in handling confidential informationEffective written and verbal communication skillsProficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)Experience with ERP systems and database management preferredStrong problem-solving skills and ability to adapt to changing prioritiesEducation & ExperienceCollege degree or 5+ years of contract administration, accounting, or finance experience requiredCollege degree with 2+ years of relevant experience or 7+ years of related experience preferredConstruction industry experience preferredThis position operates in a professional, business-casual office environment with standard hours of 8:00 AM – 5:00 PM (flexibility may be available as authorized).If you are a proactive professional who thrives in a structured yet dynamic environment and enjoys supporting executive leadership while maintaining operational excellence, we encourage you to apply.NowHiring #ContractAdministrator #FinanceJobs #ConstructionJobs #RiskManagement #AccountingCareers #CorporateCareers #Hiring