Compliance Coordinator (Frankfort)

Compliance CoordinatorDivision of Procurement and Grant Oversight (DPGO) – Oversight BranchHybrid PositionAbout the DivisionThe Division of Procurement and Grant Oversight (DPGO) is part of the CHFS Office of Administrative Services and includes the following branches:Commodity AcquisitionIT Procurement & RFPMOU & Grant OversightPersonal Service ContractServices AcquisitionThe Family Services and Health Services sections operate under the Personal Service Contract Branch.DPGO provides oversight for the procurement of goods and services that support the Cabinet's programs, services, and initiatives designed to protect and promote the health and well-being of all Kentuckians and their communities.The division manages procurement and oversight for items and services including:Contracts and Purchasing Requests (PPATS)Cabinet ProCardIT hardware, software, and infrastructure requestsFurniture, printing, advertising, and membership duesMemoranda of Understanding (MOU)Cabinet wireless devices and copiersPest control, security guard, and janitorial servicesPostage and meter servicesTemporary contract workersAnd other procurement-related activitiesPosition SummaryDPGO is seeking a Compliance Coordinator to join the Oversight Branch. This role supports procurement compliance monitoring, auditing, and reporting to ensure adherence to applicable laws, regulations, policies, and internal standards.The Compliance Coordinator will analyze procurement data, conduct compliance reviews, collaborate with internal teams, and support monitoring activities throughout the procurement lifecycle.Key ResponsibilitiesConduct routine procurement compliance reviews in accordance with applicable laws, regulations, policies, and codes.Develop and review project plans, collect and analyze procurement data, and prepare reports to present findings to management.Collaborate with DPGO and agency staff to implement best practices in contract administration and procurement management.Support compliance monitoring activities including:Annual procurement planningVendor performance evaluationsRisk self-assessmentsPeer auditsPPAT approvalsContract renewals and expirationsPast-due invoice complianceIntra-agency contract amount complianceDevelop review schedules, testing tools, and reporting mechanisms to monitor procurement compliance progress.Participate in strategic initiatives by assisting with requirements gathering and providing procurement subject matter expertise.Support the development and delivery of procurement compliance and process training for internal stakeholders and agencies.Track project and task progress across workgroups by maintaining planning documentation and supporting project management activities.Maintain and administer collaboration platforms such as SharePoint, Microsoft Teams, and Monday.com.Update standard operating procedures (SOPs), reference guides, and documentation to support continuous improvement initiatives.Collaborate with DPGO staff and agency partners to plan, coordinate, and monitor compliance activities and training initiatives to mitigate organizational risk.Required QualificationsBachelor's degree or equivalent combination of recent, relevant work experienceExperience analyzing data, preparing reports, and presenting findings to leadership or stakeholdersExperience coordinating projects and tracking progress across multiple workgroupsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)Minimum 2 years of professional experience in one or more of the following areas:ProcurementComplianceAuditingProject coordinationContract administrationAdministrative or government program supportStrong organizational skills and ability to manage multiple priorities and deadlinesPreferred QualificationsExperience with government procurement processes, compliance monitoring, or contract administrationExperience developing or delivering training or serving as a subject matter expertFamiliarity with procurement systems, reporting tools, or compliance review processesExperience using collaboration or project management platforms such as:SharePointMicrosoft TeamsMonday.comStrong analytical and problem-solving skillsExcellent communication, organizational, and time management abilitiesDetail-oriented with the ability to work independently and collaboratively across cross-functional teamsSoftware & ToolsMicrosoft Office SuiteSharePointMicrosoft TeamsMonday.comOther collaboration and reporting tools