City Clerk

City Clerk The City of Bishop is accepting applications for the position of City Clerk. Application Deadline: Wednesday, May 27, 2026, 4:00 p.m. Application Process: Submit Application. Please include cover letter and resume with your application. Application Review. Applicants who meet the minimum requirements may be asked to take a written test. Applicants who qualify will be notified via email for interview date & time. The Role The City Clerk serves as a key administrative leader within the City of Bishop and provides critical support to the City Administrator and City Council. This position ensures the transparency, compliance, and efficient operation of municipal government by managing official records, coordinating legislative processes, and supporting civic engagement. Primary responsibilities include: Preparing and coordinating City Council agendas, staff reports, and meeting materials Recording and maintaining official minutes and legislative actions of the City Council Managing and preserving official City records, including ordinances, resolutions, contracts, and archives Ensuring compliance with open meeting laws, public records requirements, and other municipal regulations Administering and coordinating municipal elections in partnership with the County of Inyo Serving as filing officer for Fair Political Practices Commission (FPPC) documents and Statements of Economic Interest Providing administrative support to the City Administrator and City Council Managing the City's Municipal Code and legislative records Assisting with risk management functions, including coordination of claims reporting and insurance documentation Providing information and assistance to the public and City staff regarding City processes and records Ideal Candidate In addition to being ethical, highly organized, and detail-oriented, the ideal City Clerk will possess qualities that support effective local government operations, including: Strong organizational and administrative leadership skills Exceptional communication and business writing abilities Ability to maintain confidentiality and manage sensitive information Strong understanding of municipal legislative processes and compliance requirements Ability to work collaboratively with elected officials, City staff, outside agencies, and the public Skilled at managing multiple priorities while maintaining accuracy and professionalism Experience At least eight (8) years of progressively responsible experience in an administrative or managerial role within a municipal organization, including experience supporting public meetings, records management, or governmental operations. Education Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, or a related field. A Certified Municipal Clerk (CMC) designation is highly desirable. Salary & Benefits Monthly Salary for this exempt Full-time position: $7,328 - $8,865, DOE Retirement: CalPERS 2% at 60 (Classic), City pays employer & employees contribution or; CalPERS 2% at 62 (PEPRA), City pays employer contribution only. Insurance: 90% paid health insurance (employee + family), 100% paid Dental & Vision, 100% paid Life, AD&D, Short- and Long-Term Disability Leave Benefits: 12 paid holidays + 1 floating holiday, vacation, sick leave, and 136 admin hours per year Fitness incentives Deferred compensation match up to 2% Potential City recreation programs at no cost for employee and dependents Potential relocation assistance Job Description To perform highly responsible administrative support to the City Administrator and the City Council including preparation and recording of the activities and decisions of the City Council; process and maintain official City documents and records and ensure compliance with legal requirements for municipal records management; administrate municipal elections; and to serve as City Clerk and Risk Manager. Receives general supervision from the City Administrator May exercise functional or technical supervision over clerical staff. Duties may include, but are not limited to: Serve as City Clerk to the City Administrator; Assist the City Administrator with policy direction from the City Council; Assist the City Administrator with the development and implementation of goals, objectives, policies and procedures; Organize and prepare agendas and staff reports for City Council meetings; prepare applicable public notices for agenda items as needed; attend regular and special Council meetings to oversee or perform the recording, preparation, and maintenance of notes and minutes of proceedings and record in the official minute books; Receive, prepare and process actions of the City Council with respect to resolutions, ordinances, petitions, bids, agreements and other documents; prepare follow-up correspondence on City Council actions; prepare proclamations as directed; receive, index, classify, purge, and file records applicable to official actions taken by the City Council; plan and participate in the publication, filing, indexing and safekeeping of all proceedings of the City Council; Provide official notification to the public regarding public hearings including legal advertising of notices; certify City documents; attest to proper execution of all public documents; serve as custodian of official records and archives of the City including ordinances, resolutions, contracts, agreements, deeds, insurance, and minutes; certify copies as required; Administer the candidate process and other related election activities for municipal elections or special elections consolidated with County of Inyo general elections in November on even-numbered years; coordinate with County of Inyo elections office; ensure compliance with Local, State, and Federal laws; Record and certify all Ordinances and Resolutions; maintain Ordinance book and Resolution files; and maintain the City's Municipal Code in both its' paper and on-line versions; Help manage and produce the City's annual Fee Schedule to establish current fees and charges for City services; annually establish a timeline for processing department requests for changes pursuant to the Municipal Code and State law to become effective at the beginning of each fiscal year; schedule and notice public hearings as required; Distribute and process Fair Political Practices Commission documents and materials; serve as filing officer for statements of economic interest for elected officials, candidates, and designated employees as required by law; Provide support services to the City Administrator and City Council by assisting with correspondence, conference reservations, scheduling of meetings coordinating special events, and ordering supplies; Assist the public and City staff by answering questions or directing questions to the proper department, providing information, and researching assistance Prepare, administer, and file oaths of allegiance for City employees and Commissioners; prepare and file oaths of office for elected officials; Receive and transmit accident reports, potential claims, and claims filed against the City to the insurance carrier and City Attorney; participate in annual reports required by the California Joint Powers Insurance Authority; Assist other Administrative staff when available; Develop and distribute annual calendars for the City Council and Commission meetings; and Perform other duties for the City Administrator as assigned. Qualifications Knowledge of: Modern municipal administrative methods and procedures, organizations, and functions. Principles of public and business administration including municipal finance, and risk management administration. Current social, political, and economic trends that may effect the running of municipal government. Applicable Federal, State, and Local laws, rules and regulations regarding local government operations. Principles of effective public relations and inter-relationships with community groups and agencies, private businesses and firms, and other levels of government. Ability to: Provide effective leadership and coordinate the various activities of a municipal organization. Analyze, interpret, summarize and present administrative and technical information and data in an effective manner. Appraise situations and people accurately and quickly and adopt an effective course of action. Serve effectively as the administrative agent of the City Administrator. Select, supervise, train,