Administrative Assistant
Occupations:
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice and Administrative Support Workers, All OtherOffice Clerks, GeneralLegal Secretaries and Administrative AssistantsIndustries:
Office Administrative ServicesExecutive, Legislative, and Other General Government SupportChild Care ServicesAccounting, Tax Preparation, Bookkeeping, and Payroll ServicesLegal ServicesThe Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software.Your Impact:Actively involved in the day-to-day operations of the Partner in charge and leadershipAssist with Set up and planning for Client Meetings and firm wide eventsPrepare meeting space for team meetingsReserve Conference Rooms and Conference Call Lines and/or Set up video conferencesMeeting Minutes and Meeting AgendasPrepare Letters, contracts and other communicationsSchedule and coordinate meetingsLog / Prepare Client Sponsorship Requests and other check requestsOrganize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittalsLiaison with consultants, clients, printers and suppliersPerforms internet research upon requestAssists with special projects as neededAll other duties as assignedHere's What You'll Need:5+ years of administrative/professional office experienceSuperior client focus/service mentalityStrong problem-solving and teamwork skillsCreativity, integrity, and initiativeAdvanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)Proficiency in Adobe Acrobat ProfessionalStrong organizational skills and excellent communication skills, both verbal and writtenStrong attention to details, including proofreadingAbility to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out:You have experience serving C-level leadershipYou have previous experience in a professional services firm (architecture, engineering, law office)You have a bachelor's degree