Office & Administrative Coordinator

Alloy Development is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day operations of the office and to support the senior leadership team at Alloy.The position will focus primarily on office coordination, office management, executive support, office scheduling, communications, and administrative organization. An interest in architecture, design, real estate, or the built environment is a meaningful plus, though prior industry experience is not required.The ideal candidate is resourceful, takes initiative, and can anticipate needs while maintaining a collaborative and congenial office culture.Key ResponsibilitiesOffice AdministrationHelp oversee the day-to-day administrative operations of the officeCoordinate office supplies, vendors, deliveries, and general workplace organizationMaintain digital and physical systemsSupport general team administrative needsAssist with scheduling internal meetings, lunches, and occasional office eventsAnswer phones, greet visitors, and help maintain a professional office environmentExecutive SupportManage calendars, scheduling, and meeting coordination for Senior LeadershipCoordinate travel arrangements, itineraries, reservations, and logisticsTrack and help organize follow-up items and priorities for senior leadershipSupport expense reporting, reimbursements, and administrative recordkeepingServe as an internal and external point of contact on behalf of leadershipOrganizational & General SupportConduct light research and administrative support tasks as neededHelp maintain organizational systems and administrative workflowsProvide general support across the organization as priorities evolveQualificationsRequired25 years of administrative assistant, executive assistant, or office coordination experienceOrganizational and time management skillsStrong written and verbal communication abilitiesHigh attention to detail and follow-throughProficiency in Microsoft Office and standard office softwareAbility to handle confidential information with discretion and professionalismCapable of practical problem solving on site and via external engagement as neededPreferredInterest in architecture, design, real estate, sustainability, or creative industriesStrong organizational instinctsBachelors degree preferred but not requiredPersonal CharacteristicsHighly dependable and responsivePositive, collaborative, and service-orientedResourceful and self-motivatedNaturally organized with strong attention to detailCompensation & StructureCompetitive compensation based on experience. Starting at $62,000 commensurate with experieince.Flexible hours and scheduling structureAbility to pursue independent interests as work schedule allowsIn office work schedule 5 days a week Monday-Friday