Production Coordinator - Corporate Events

TEK Productions Production Coordinator Who We Are TEK Productions is a full-service corporate event production company creating immersive experiences in the live-show, business meeting, and event space. What You’ll Do This Production Coordinator provides production support to Senior Production Managers and Producers in the daily operation of TEK Productions. Responsibilities & Duties Arranging freelance and vendor supplied crew following a master staffing grid Provide details, documentation, and communication to include deal memos, compliance requirements, and contractor packets Provide general show support, including preparation of schedules, venue letters, show related documents, pull-lists, etc., and their continued management Document standard procedures and guidelines Support Production Managers and Producers with meeting agendas/notes, tracking of deliverables, and management of deadlines Completion of proposal or SOW documents in the areas of equipment, labor and schedule specifications Assist in post-show reconciliation of vendor and crew invoices and client billing paperwork Interface with vendors to place orders and secure show elements Arrange travel, hotel rooms, and ground transportation Perform errands in personal vehicle (mileage is reimbursable) Available for flexible work schedule, including overtime, nights/weekends and travel Expected to work virtually and/or remotely on show location All other duties assigned by management Qualifications & Skills Superb organizational, multi-tasking and time management skills. Ability to work proactively and independently Exceptional written and verbal communication Proven initiative to complete assignments and meet deadlines Integrity in maintaining confidential information Proficiency in Microsoft Office computer programs; MSWord, Excel, PowerPoint, SharePoint, and Teams. Working knowledge of Google Drive and Dropbox is a plus Physical requirements: move, lift, carry, push, pull and place objects weighing 30lbs or less; standing or sitting for long periods Previous experience as a production coordinator across a diverse field of theatrical, media, entertainment, live event or technical productions is preferred Job Type: Full-time Benefits: Dental insurance Flexible schedule Health insurance Life insurance Paid time off Vision insurance Ability to Commute: Orlando, FL 32811 (Required) Work Location: In person