Assistant, Administrative-I

Job Location:Dolphin MallPrimary PurposeThis position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.Principal ResponsibilitiesThe successful candidate’s responsibilities will include, but not be limited to: Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media fundsAssist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performanceCoordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rentAssist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as neededProvide general administrative support and projects as directed    Minimum QualificationsHigh school diploma or equivalent. Some college or professional school preferred2-4 years administrative office experience in a fast paced environmentKnowledge of administrative and clerical procedures, customer service principles and practicesAptitude for understanding financial reports and extracting informationStrong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input softwareEffective verbal and written communicationStrong organizational and interpersonal skills with attention to detailAbility to prioritize, coordinate, multi-task and demonstrate initiative