Purchasing Assistant

*General Description:* Purchasing Assistant is an administrative position at Landscape Development Inc. (LDI) and will provide support to Purchasing Agents. *Essential Job Functions* The primary roles and responsibilities performed by the Purchasing Agent are: * Generate new purchase orders * Backfill and update existing purchase orders * Assist purchasing agent to obtain current price and availability prior to orders when needed * Assist with discrepancies with invoice and Purchase orders by investigating and revising the purchase order * Assist with processing vendor credits * Assist with new vendor set up * Submit orders to vendors based off material request generated by the project management team. Ordering process will be at the direction of the purchasing agent. * Maintain material tracking spreadsheets for each project *Safety* * Adheres to all LDI Safety policies and procedures. *Skills/Abilities* * Excellent Organization Skills * Effective Communication Skills * Research and Analytical Skills * Interpersonal Skills * Attention to Detail * Problem Solving Skills * Proficiency in PC applications, including MS Project, Word, Excel, PPT, Outlook and Adobe PDF * Excellent oral and written communication skills * Ability to prioritize and multi-task in a fast-paced environment * Ability to work well under pressure * Strong work ethic * Proficiency in PC applications, including MS Project, Word, PPT, Outlook, and Excel *Education/Experience/Licenses/Certifications* * Procurement experience in landscaping, construction, or related industry preferred, but not required *KPI’s* *Position requires Purchasing Assistant to ensure that the following KPI’s are met:* * New purchase orders are created and fully backfilled within 24 hours of order being placed * Ensure both master and standalone purchase orders have been submitted for approval * Monitor purchase orders that have been submitted for approval, ensure they are approved within 48 hours * Review AP Invoice SharePoint folder for division daily. Invoices that need purchasing review are moved to their folder. Monitor to ensure all invoices are corrected within 48 hours * Review vendor bills for approval daily, approvals should be completed within 24 hours * All new orders received from project management prior to daily cut off should be processed to the vendor same day. Orders received after cutoff are process the next morning * Outstanding orders and/or backordered items are followed up Pay: $26.00 - $30.00 per hour Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Vision insurance Work Location: In person