Office Coordinator

Who We AreNEXDINE Hospitality’s family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and authentic. Learn more at www.NEXDINE.com.Job DetailsPosition: Office CoordinatorLocation: Riverdale, NYHours: Full TimeHourly Pay Rate: $25.00-$29.00/hr (Commensurate with Experience)Pay Frequency: Weekly – Direct DepositWhat We Offer YouGenerous Compensation & Benefits PackageHealth, Dental & Vision InsuranceCompany-Paid Life Insurance401(k) Savings PlanPaid Time Off: Vacation, Holiday, Sick TimeEmployee Assistance Program (EAP)Career Growth OpportunitiesVarious Employee Perks and RewardsSummaryThe Office Coordinator reports to the Vice President and is responsible for the office management and supporting activities. Responsible for the daily administration and maintenance of the office to include, but not limited to receptionist responsibilities, equipment, kitchen and office supply requests & replenishment, administrative support (companywide and departmental) and the general organization of the office.Essential FunctionsGreets clients, visitors, and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.Responsible for all incoming phone calls and transfers call as necessary. Manage office phone lines during inclement weather, office closures, etc. Receives, distributes and creates general mail, packages, and shipments. Orders and maintains office supply inventory, kitchen inventory office equipment in accordance with company purchasing policies. Replenish office and kitchen daily. Provide general cleaning and organization duties for the office. Directs office activities and functions to maintain efficiency and compliance with company policies.Prepares agendas, makes travel arrangements, and maintains calendars for corporate office, conference rooms and senior management.Aid in expense report management. Maintains records, documentation, and files, particularly more complex or sensitive files such as HR files.Responds to and resolves administrative inquiries and questions.Records and distributes minutes or other records for meetings.Assists corporate support staff as needed.Performs other related duties as assigned.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such ascomputers, phones, televisions, photocopiers, filing cabinets and fax machines.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to sit, stand, walk, use hands to handle or feel; and reach with hands and arms. The position requires auditory & visual skills and the ability to follow written & oral instructions and procedures.TravelTravel is primarily local during the business day.Required Skills/AbilitiesExcellent verbal and written communication skillsExcellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Ability to prioritize tasks.Ability to function well in a high-paced and at times stressful environment.Basic understanding of how to operate standard business equipment.Proficient with Microsoft Office Suite or related software.Required Education And ExperienceHigh school diploma or equivalent required; Associates degree in office administration or related field preferred.At least three years of administrative and clerical experience required.