Facilities Coordinator

LHH is seeking a Facilities Coordinator to support day-to-day office operations during an upcoming paternity leave in Atlanta, GA. While this role touches facilities, it is primarily focused on office management and administrative support, serving as the front-line presence in a small, collaborative Atlanta office of approximately 15 staff members.This organization is a nationally recognized civil and human rights nonprofit dedicated to advancing racial justice, equality, and an inclusive society. Through litigation, public policy advocacy, and public education, the organization works to protect fundamental rights and expand access to opportunity. This role offers the opportunity to support a purpose-driven team where professionalism, care, and attention to detail directly support a meaningful mission.Key ResponsibilitiesServe as the primary point of contact for the Atlanta office, greeting visitors and creating a warm, professional environmentAct as front desk / receptionist, including answering and routing calls and assisting guests upon arrivalCoordinate conference room setup, supplies, cleanliness, and overall office appearanceSupport new hire onboarding locally in partnership with IT and HR (workspace setup, access coordination, basic troubleshooting)Liaise with building management and external vendors for repairs, maintenance, extermination, locksmiths, electricians, copier technicians, and related servicesMonitor building systems (HVAC and security notifications) and coordinate responses as neededSupport fire and safety compliance, including assisting with safety tours for new staffManage within-office moves and workspace adjustmentsMaintain office supply inventory (office, pantry, janitorial) and conduct vendor pricing researchBuild positive, professional relationships with building security and external partnersHandle mailroom and delivery coordination, including certified mail and special deliveriesManage copying, scanning, document preparation, and quality controlAssist with scheduling vendors and coordinating logistics for meetings or onsite eventsProvide general administrative support to ensure smooth daily operationsWhat Success Looks LikeThe office consistently feels organized, welcoming, and professionalVisitors and staff are greeted with warmth and guided confidentlyFacilities and vendors are managed proactively and reliablyLeadership trusts that office operations are handled with care, discretion, and attention to detailQualificationsExperience in office administration, office management, or administrative coordinationExcellent written communication skills, including professional emails and correspondence with strong attention to detailTech-savvy and comfortable learning new systemsThis is a safety-sensitive role and requires a thorough background and reference checkExperience working in environments with restricted access or soft security protocols (e.g., schools, hospitals, government offices)Polished, professional demeanor with strong office etiquetteReliable, dependable, and responsiveNote: This role does not require security training, firearms experience, or facilities certifications.Work Environment & ScheduleOnsiteStandard schedule: 8:30 AM – 5:00 PM (1-hour lunch); 37.5-hour work weekPaid parking provided in the building (approximately $180/month covered)Reliable transportation requiredOrganization observes all federal holidaysBenefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.Equal Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacyThe Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:• The California Fair Chance Act• Los Angeles City Fair Chance Ordinance• Los Angeles County Fair Chance Ordinance for Employers• San Francisco Fair Chance Ordinance