Administrative Assistant

We are working with a real estate company located in Rosemont and looking for a Property Associate. This role supports the Property Manager with day-to-day operations, tenant relations, and administrative tasks while gaining hands-on experience in commercial property management. Key Responsibilities: Accounts Payable: Upload and code invoices in P2P, ensure vendor compliance with submission guidelines, and coordinate payments when needed. Work Orders & Maintenance: Dispatch and track work orders, coordinate vendor repairs, and follow up on tenant maintenance requests. Tenant Relations: Respond to tenant inquiries, support property inspections and site visits, and coordinate utility transfers for move-ins and move-outs. Vendor Management: Prepare service contracts, manage vendor setup in Yardi, ensure Certificates of Insurance compliance, and assist with vendor quotes. Compliance & Reporting: Track compliance data in Yardi, maintain expense tracking, and keep tenant and vendor records up to date. Administrative Support: Maintain electronic files, manage calls and mail, support office operations, and assist with special projects. Qualifications: 1+ year of experience in property management or commercial real estate preferred Degree is preferred Experience with Yardi or similar property management systems is a plus Proficiency in Microsoft Office, especially Excel Strong organizational, communication, and customer service skills Ability to manage multiple priorities in a fast-paced environment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)