Executive Assistant - Single Family Office

Executive Assistant — Family OfficeAdministrative SupportProvide executive-level administrative support to two Principals, their families, and the Executive Team, including calendar management, gatekeeping, phone coverage, and correspondence.Manage all domestic and international travel arrangements and prepare comprehensive itineraries.Assist with personal errands, shopping, and card/gift management.Property & Real Estate ManagementOversee investment properties, rental properties, and family residences globallyAssist in covering expenses, ordering supplies, managing and designing websites, promotion, and short-term rentals.Manage tenant leases (in coordination with the Legal Team) and tenant relationships.Project-manage renovations and new construction builds.Assist in promotion of Caribbean Properties with agents for short- and long-term rentals.Financial & Accounting SupportAssist with accounts payable and receivable in coordination with accounting team. Manage bill pay for family members via electronic or check payment systems.Assist in preparation of Excel reports and PowerPoint presentations for monthly financial reporting and forecasting.Corporate & Legal ComplianceAssist in maintaining all entities in good standing across domestic and international jurisdictions.Review insurance policies for entities and family assets.Track philanthropic/grant commitments and payments for the family and a private foundation.Communications & Project SupportDraft announcements, edit documents, and assist with presentations for the Principals and Executive Team.Attend key meetings, track deliverables and action items, and provide regular briefings to the Principals.Collaborate with Principal Investment Officers on presentations and deliverables.Systems & OperationsHelp organize and maintain Family Office administration, filing, and systems.Continuously improve office processes and information flow.Maintain office appearance and manage procurement of supplies.GeneralHandle highly confidential information with discretion (a confidentiality agreement is required).Provide around-the-clock availability and travel as needed.Remain highly organized, detail-oriented, deadline-driven, and proactive.