Receptionist / Facilities Coordinator

Our client, a prestigious skincare brand, is seeking a temporary Receptionist/Facilities Coordinator to join their team in NYC. This is an ongoing assignment with no defined end date. This role is onsite fulltime, Monday through Thursday.Job Duties Include:Welcome and assist guests upon arrival, ensuring a professional and friendly first impressionDirect visitors to the appropriate contacts and office locationsManage incoming calls, including answering, screening, forwarding, and checking voicemail dailyReceive, sort, and distribute mail and deliveries (e.g., FedEx, messenger services)Process office invoices through internal systemsSupport pack-outs across departments as neededServe as the primary liaison with building management for office-related matters (e.g., safety, construction, Emergency Action Plans)Coordinate with external vendors to address and resolve maintenance requestsOrder and maintain inventory of office supplies, ensuring timely restockingTrack and update records of office expenses and budgetsMaintain kitchen cleanliness and organization, ensuring it remains well-stocked and presentableAssist with the setup and breakdown of meetings in conference roomsEnsure workspaces are fully equipped and assist in onboarding new hires to office proceduresPartner with IT to set up computers and technical equipment for employeesProvide basic training on internal systems (e.g., Outlook)Assist with conference room scheduling as neededTrain temporary staff on office procedures and systemsMaintain office security by following protocols, managing reception access, and registering visitors for badgesTroubleshoot office equipment issues (printers, copiers, phones, etc.) in line with company guidelinesOversee maintenance of office equipment and coordinate service when necessaryUpdate and maintain the company phone directoryJob Qualifications Include:1+ years of experience in an office support or administrative roleProficiency in Microsoft Office SuiteStrong organizational skills with the ability to manage multiple priorities effectivelyExcellent verbal and written communication skillsDemonstrated flexibility and adaptability in a dynamic work environmentAbility to interact professionally with employees at all levels in a fast-paced, high-pressure setting while remaining proactive, resourceful, and efficientWorking knowledge of office equipment, including telephone systems, printers, copiers, and fax machinesAbility to lift and carry up to 50 lbs as neededSalary: $24-$26/hrThe description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact HR@pyramidcg.comFor positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.Please refer to our website: www.pyramidcg.com for access to our Right to Work and E-Verify.