Administrative Assistant

Administrative Assistant IVLocation: Valencia, CA2-Year W2 Assignment (potential to extend / convert) Pay Rate: $39.70/hourSchedule: Onsite Monday–Friday | Typical Hours: 6:30 AM – 4:30 PMPosition OverviewOur client, a major public utility company in Southern California, is seeking an experienced and highly organized Administrative Assistant IV to support the HRCM Project leadership team in Valencia, CA. This role provides structured coordination and operational support across a high-visibility project environment, ensuring seamless scheduling, communication, and administrative execution.The ideal candidate will thrive in a fast-paced construction and operations setting, demonstrate strong judgment and prioritization skills, and proactively support project leadership with calendar management, stakeholder coordination, and operational tracking.Key ResponsibilitiesManage complex calendars, scheduling, and logistics for Directors and Senior Managers Coordinate high-visibility meetings, tours, stakeholder visits, and project activities Maintain organized tracking systems, reports, and administrative documentation Support communication flow across project teams and leadership stakeholders Prioritize requests and scheduling needs while minimizing disruption to field execution Follow established approval processes and maintain awareness of live construction operations Assist with meeting coordination, agendas, action items, and follow-up communications Provide administrative visibility and support to enable effective project execution and decision-making Anticipate leadership needs and proactively resolve scheduling or coordination conflicts Required QualificationsHigh school diploma required Bachelor's degree preferred Prior experience supporting senior leadership or large-scale project teams Strong organizational and multitasking skills Excellent written and verbal communication abilities Experience managing complex scheduling and stakeholder coordination Ability to exercise sound judgment in a fast-paced operational environment Proficiency with Microsoft Office Suite and calendar management tools Please submit your resume in Word or PDF format to be considered.