Administrative Aide III

Administrative Aide IIIPay Range: $17.19hr - $22.19hrThe Administrative Aide III will provide high-level administrative and clerical support while managing multiple tasks in a fast-paced environment. The role requires handling confidential information, coordinating activities, and supporting operational efficiency across the department. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work independently with minimal supervision.Responsibilities:Provide general administrative support including scheduling meetings and managing logistics.Prepare agendas, take notes, and track action items.Perform data entry and prepare documents, spreadsheets, and presentations.Order office supplies and coordinate office setup for new hires.Monitor and maintain office supplies to ensure smooth operations.Maintain and update databases and spreadsheets ensuring data accuracy.Conduct basic research and prepare internal communications.Process invoices, billings, and maintain tracking systems for timely processing.Screen visitors, issue badges, and ensure compliance with security protocols.Support catering arrangements and meeting setup activities.Identify opportunities to streamline administrative processes and improve efficiency.Support special projects and additional duties as assigned.Skills:Proficiency in Microsoft Office tools including Word, Excel, Outlook, and SharePoint.Familiarity with Power BI dashboards for data reporting.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Ability to handle confidential information with discretion.Strong attention to detail and problem-solving skills.Experience:3-4 years of experience in administrative, clerical, or secretarial roles.Experience supporting high-level administrative functions.Qualification And Education:High School Diploma required.Additional college coursework or relevant experience preferred.Should Have:Ability to coordinate executive schedules.Typing speed of approximately 50 words per minute.Ability to lift up to 10 lbs for office setup tasks.Ability to work independently and provide guidance to junior staff.