Administrative Aide 3

Administrative Aide 3 Day-to-Day Responsibilities: Provides general administrative support to a function, including scheduling meetings, managing meeting logistics, ordering and setting up catering, data entry, preparing agendas, taking notes, tracking action items, and preparing and distributing documents.Performs basic research as instructed; prepares documents, spreadsheets, presentations, and interoffice Correspondence.Monitors and replenishes office supplies to ensure smooth daily operations, anticipating and addressing needs or issues as they arise.Identifies needs, implements solutions, and maintains records for administrative, organizational, and clerical support activities.Updates and maintains databases or spreadsheets relevant to the function's operations, ensuring data accuracy and integrity.Provides recommendations to streamline administrative processes and implement improvements to enhance efficiency and productivity.Processes billings, invoices, and hotel accommodations, and maintains a tracking system to ensure all invoices are accounted for and processed within established timelines to the correct accounting.Screens/check in visitors and meeting attendees, issues badges, and ensures compliance with security protocols for onsite and offsite events.This role will be providing general administrative support for programs; it will not be an assistant to manager(s).Ability to lift ~10 lbs to be able to safely set up catering and other meeting materials.A core job duty of all positions within the Company is ensuring the protection of all its physical, financial, and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other highly sensitive information and data, in accordance with the highest standards of conduct and integrity. Required Skills/ Attributes:High School Diploma EquivalentMicrosoft Office 365 suite, SharePoint, familiarity with navigating PowerBI dashboards to be able to gather data to update reports