Executive Assistant

Executive Assistant This is a high-impact, high-visibility role providing strategic and administrative support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO) at IMG Academy. The Executive Assistant serves as a critical partner in maximizing executive effectiveness by managing complex priorities, coordinating high-stakes engagements, and acting as a trusted liaison to internal leaders, external partners, and board-level stakeholders. This role requires exceptional judgment, discretion, and attention to detail, along with the ability to anticipate needs, streamline operations, and proactively support both day-to-day execution and longer-term priorities. The ideal candidate thrives in a fast-paced, high-performance environment and operates with professionalism, adaptability, and a solutions-oriented mindset.Manage complex and dynamic calendars, including internal and external meetings, strategic planning sessions, and high-priority engagementsCoordinate domestic and international travel logistics, including detailed itineraries, accommodations, transportation, and expense reportingServe as a strategic partner to the CEO and CFO by anticipating needs, identifying potential challenges, and proactively supporting day-to-day operationsDraft, edit, and prepare executive-level communications, presentations, talking points, and reportsHandle highly sensitive and confidential information with the utmost integrity and discretionTrack, prioritize, and help drive execution of key deliverables and follow-ups across cross-functional teamsLead planning and execution of board and executive-level meetings, including end-to-end event logistics (venue coordination, catering, materials preparation, IT alignment, and on-site support)Manage board-related logistics and governance coordination, including travel, materials distribution, and board platform administrationCoordinate executive engagement opportunities, including conferences, speaking engagements, media, and podcastsOversee logistics for internal meetings and key campus engagements, ensuring seamless execution and alignment across stakeholdersSupport daily transportation logistics for executives, including scheduling and coordination for on-campus movement and external travel needsServe as the primary point of contact for executive visitors, managing end-to-end experience and logisticsRepresent the CEO/CFO office with professionalism and responsiveness in all communicationsExecute special projects and additional responsibilities as assignedEnsure adherence to all company policies, procedures, and business ethics standardsKnowledge, Skills, and AbilitiesBachelors degree required3+ years of executive or senior-level administrative support experienceStrong organizational and time management skills, with the ability to manage multiple prioritiesExcellent written and verbal communication skillsProficiency in Microsoft Office Suite (PowerPoint, Word, Excel)Strong interpersonal skills and ability to build relationships across teamsDemonstrated ability to handle confidential information with discretionDetail-oriented, proactive, and adaptablePreferred SkillsBachelors degree in Business Administration, Communications, or related fieldExperience in sports, education, or corporate environmentsBackground Requirements:Requires a background check upon offerBenefits:As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles.Comprehensive Medical, Dental and VisionFlexible Spending Account and Health Savings Account options401k with an Employer MatchShort Term and Long Term DisabilityGroup and Supplemental Life & AD&DGym Discount ProgramPet InsuranceWellbeing Programand more!Dont meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.