Project Coordinator and Estimator

Program Description:The Project Coordinator / Estimator is responsible for supporting project execution from quotation through production scheduling and completion. This role manages job costing, equipment pricing reviews, quote preparation, scheduling coordination, and workflow management between engineering, purchasing, and production teams to ensure projects are completed efficiently, accurately, and on schedule.Supervisory Responsibilities:NoneEssential Job Functions:Essential job functions represent the fundamental job duties and accountabilities of the employment position the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Director or his/her designee may assign other duties and accountabilities limited to those consistent with the applicable scope of the appropriate professional job function.Essential Duties & ResponsibilitiesPrepare and review project cost estimates, job costing reports, and pricing calculationsReview equipment pricing, material costs, and supplier/vendor quotationsGenerate customer quotes, proposals, and supporting project documentationCoordinate project schedules based on customer due dates, engineering timelines, and production capacityOrganize and prioritize engineering and shop workloads to support efficient workflow and resource utilizationMonitor project progress and communicate scheduling updates, delays, and status changes to internal teamsCollaborate closely with engineering, purchasing, production, and project management teams to support timely project executionMaintain accurate project documentation, costing records, schedules, and workflow tracking informationAssist with identifying workflow bottlenecks and support continuous improvement initiativesSupport material planning, purchasing coordination, and production readiness activities as neededTrack project milestones and assist in maintaining on-time delivery performanceEnsure estimates and project information are accurately entered and maintained in ERP or project management systemsPerform other related duties as assignedThis role includes, but is not limited to, the responsibilities listed above. Additional duties may be assigned as needed to support team and business operations.Position SpecificationsQualification Requirements:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.Education and/or Experience:EducationExperience in project coordination, estimating, manufacturing, production scheduling, or related industrial environmentsExperienceStrong understanding of job costing, equipment pricing, and material cost analysisAdvancedAbility to read and interpret technical documents, engineering drawings, and project specificationsAdvancedStrong organizational, time management, and multitasking skillsAdvancedExcellent communication, problem-solving, and coordination abilitiesAdvancedProficiency with Microsoft Office applications, particularly ExcelAdvancedAbility to manage multiple projects, priorities, and deadlines simultaneouslyAdvancedAbility to work independently and collaboratively in a team environmentLanguage Abilities:Ability to read and comprehend instructions, correspondence, memos, and work place policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondences. Ability to speak effectively with others. Ability to present formal information in one-on-one and small group situations to management and/or other employees. Ability to present information and respond to questions from managers and/or employees.Mathematical Abilities:Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ration, and percent and design and interpret charts and graphs to communicate business issues.Reasoning Abilities:Ability to carry out detailed written and/or verbal instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives. Ability to define problems, collect data, establish facts, and draw valid conclusions.Temperament:Flexibility and coping with change. Multitasking. Ability to maintain composure in a stressful environment. Freedom to work from supervision. Performance under tight deadline.Other Abilities:Manufacturing, industrial, or equipment fabrication industry experienceFamiliarity with production planning, shop scheduling, and workflow coordinationExperience with ERP systems, MRP software, or project management platformsStrong analytical and data management skillsUnderstanding of fabrication, machining, or industrial production processesExperience supporting engineering or operations teams in a production environmentProject Coordination & SchedulingEstimating & Job CostingProduction PlanningOrganizational & Time ManagementCommunication & Team CollaborationAnalytical Thinking & Problem SolvingAttention to DetailWorkflow & Process Improvement