AP Specialist

WHO IS INFINIUM SPIRITS? Founded in 2005, we are a family-owned spirits company. At Infinium Spirits, we specialize in sales, marketing, and logistics for a diverse and distinctive portfolio of award-winning spirits brands such as Templeton Rye, Zaya Rum, Seagram’s Vodka, Corralejo Tequila, and Crystal Head Vodka to name a few. In addition to our core powerhouse brands and portfolio, we are continually launching successful innovations and expanding our product portfolio. We are known for igniting brands and accelerating brand performance in North American and International markets. COME WORK WITH US Our business and corporate teams are both growing fast. We build brands and believe in bringing people and communities together to celebrate. As we scale, we’re looking for people who are ready to jump right in and help us build on our incredible momentum. We empower employees to make an impact and create the best work of their lives alongside some truly astounding colleagues. We have fun and love what we do! Diversity. Equity. Inclusion. They’re more than just words for us. We are committed to creating an inclusive and fair workplace that promotes and values diversity. At Infinium, we believe that when people feel a sense of belonging, they are more creative, innovative, and successful. While we know we have more work to do to advance diversity, equity, and inclusion, we’re investing to move our company and industry forward. In recruiting for our team, we welcome the unique contributions you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, national origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs. ABOUT THE JOB Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company’s accounts receivable, invoicing and chargeback processes and will report to the Director of Accounting THE DAY-TO-DAY Analyze, code, and process a high volume of PO and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval. Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups. Conduct 3-way matching Confirm invoices have proper sales & use tax amount, if applicable Ensure timely payment and processing of vendor invoices Verify ACH information and revise remittance information Prepare and process payments through various methods, including checks, ACH, and wire transfers Reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed. Pull customer billbacks from various portals and distributes to sales managers for approval Manage invoices mailbox to ensure proper distribution and response for billbacks and ensuring prompt and accurate responses to customer queries Prepare and process customer chargebacks Request monthly customer billback statements and reconcile accounts Review and process approved expense reports in Concur Maintain vendor templates in Continia and Business Central Contribute to the development of processes and procedures of the accounts payable function Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests Assist in month-end closing activities related to accounts payable *This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice. AM I THE RIGHT FIT? Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you’ll bring: Experience: Required 3-4 years of high volume Accounts Payable or general accounting experience Experience working in ERP system(s) Preferred Experience in Microsoft Business Central Experience in Continia Experience in Concur Skills/Traits: Advanced Microsoft Excel skills including the creation and manipulation of Pivot tables, V-/H-LOOKUP, and IF-THEN formula Exceptionally thorough and detail-oriented in executing tasks and responsibilities Efficiently manage multiple tasks, prioritize work, and meet deadline Strong work ethic, adapting to challenges and consistently delivering optimal results Ability to work independently and collaboratively with all levels of employees and management Strong communication skills, both oral and written Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Physical requirements: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards, as well as sit for long periods of time If after reading through this long list you’re thinking – I’m not sure if I meet 100% of these requirements, should I still apply? YES – if you embody a growth mindset, see challenges as opportunities to develop, and find smarter (not harder) ways to get the real work that matters done, you sound like our kind of candidate. Regardless of where you come from, how you identify, or the path that led you here – we want to talk to you! Our cash compensation amount for this role is targeted at $27.84/hour – $32.69/hour. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above. Here are some of our favorite Perks and Benefits: At Infinium Spirits, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive total cash compensation, medical/dental/vision plans, we’ll also provide you with: 401k plan where you are 100% vested – literally free money Healthcare and dependent care flexible spending accounts Company-paid life insurance Monthly wellbeing stipend Competitive paid time off and ten company paid holidays Support for and access to relevant training and development opportunities Employee assistance program Casual dress code Job Type: Full-time Pay: $21.30 - $32.00 per hour Expected hours: 40 per week Benefits: Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance Schedule: Monday to Friday Work Location: In person