Lead Secretary of Operations

Position Type:Secretarial/Clerical/Lead SecretaryDate Posted:4/29/2026Location:Transportation DepartmentDate Available:07/01/2026Closing Date:open until filledJOB TITLE: Lead Secretary Support Services - Transportation, Maintenance/Grounds, and CustodialWORK SCHEDULE: 240-Day Calendar/12-months/8-hrsREPORTS TO: Director of Operations & FacilitiesSALARY RANGE: Per Classified Salary Schedule and includes a Comprehensive Benefits Package. Twelve-month position with a 240-day contract (8 hours per day)Salary range is $20.02 - $36.20 per hour, depending on education and experience.PROCEDURE FOR APPLICATION: Please submit an application (apply online at website: www.weld8.org) along with a letter of interest, three letters of recommendation and a current resume listing your qualifications and experiences for the position. All applicants must apply online. Internal applicants, please submit letters of interest, recommendations and current resume to Andrew Moor, Director of Support Services at cmoore@weld8.orgSUMMARY: Responsible for providing a variety of administrative duties and support for the Director of Operations & Facilities, the Transportation Manager, Maintenance, Grounds, and Custodial Manager with various duties. Coordinate, prepare, maintain, and organize department files, documents, and reports. Arrange meetings, scheduling, and calendar; prepare and monitor department budgets, grants, or bonds; and respond to questions from other staff and the community.ESSENTIAL DUTIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the responsibilities, knowledge, skills, and/or abilities required.RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:Provide administrative and clerical support to the director, department managers, and staff, but not limited to, answering and routing calls, greeting visitors, and responding to questions from other staff and the public.Arrange meetings, manage calendars and schedules; distribute memos, notices, minutes, forms, agendas, and other correspondence.Provide radio dispatch with immediate support for drivers and bus assistants on student transportation issues.Assist with student transportation bus registrations submitted online or in person.Assist in communicating route information to parents and schools.Maintain filing and record-keeping system, and ensure safe retention of office records.Report employee absences.Process account payables entries, process purchase orders, and order supplies and equipment.Compile, organize, analyze complex data, and prepare reports.Work on special projects as needed.Performs other related duties as assigned for the purpose of aiding with administrative functions.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.ABILITIES REQUIRED:Oral and written communication skillsEnglish language skills, second language requiredInterpersonal relations skillsMath skillsAbility to communicate, interact, and work effectively and cooperatively with people from diverse ethnic andeducational backgroundsStudent management system/software.Critical thinking and problem-solving skillsMaintain confidentiality in all aspects of the position regarding students, parents, and employees.Manage multiple priorities.Ability to handle multiple tasks with frequent interruptions.Maintain honesty and integrity in all aspects of the position.Willingness to adhere to attendance requirements, including regular and punctual employee presenceAbility to promote and follow Board of Education policies, District policies, building and department procedures.Represents our District to the community and staff in a positive, professional way, and maintains a sincere, friendly attitude toward parents and students to insure accurate communication.Recognize the importance of safety in the workplace, follow safety rules, and practice safe work habitsMATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:Operating knowledge of and experience with personal computers, peripherals, and Microsoft Word, Excel, PowerPoint, Publisher, Google platforms, routing systems, and/or other department software packages.Operating knowledge of and experience with typical office equipment, such as telephones, copiers, email, etc.CONDITIONS OF EMPLOYMENT:Assignment starting date within two weeks/negotiableAll contracts of personnel shall be subject to the approval of the Board of Education.Direct deposit of payroll is a condition of employment.Position reports to the SuperintendentSelected applicants must comply with the District's Drug-Free Workplace policy.As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.Nondiscrimination/Equal Opportunity StatementAn equal opportunity affirmative action employerThe Weld Re-8 School District does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities. A lack of English skills will not be a barrier to admission or participation. The following people have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Coordinator- Brian Childress; Chief Operations Officer,200 S. Fulton Avenue, Fort Lupton, Colorado, 80621, 1-303-857-3301, childressb@weld8.org; Title IX Coordinator: Stephanie McClary; Human Resource Manager,200 S. Fulton Avenue, Fort Lupton, Colorado, 80621,1-303-857-3217, smcclary@weld8.org.