Commercial Real Estate Legal Assistant

Real Estate Legal AssistantAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking a Real Estate Legal Assistant for its client's Miami office.ResponsibilitiesPrepare, review, revise, and proof various legal documents and correspondenceCreate and format documentsEdit and track (i.e., redline) documentsAssist attorneys and paralegals with pre- and post-transaction closingsHandle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative editsMaintain both paper and electronic filesAssist with conflict checks, and the opening and closing of client mattersPrepare closing bindersPerform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phonesQualifications5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal)Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)Experience with Document Management Systems (e.g., iManage)Excellent organizational and communication skillsAbility to meet tight deadlines and manage changing prioritiesStrong analytical and problem-solving skillsDemonstrated initiative, good judgment, and the ability to manage multiple tasks