Executive Assistant

In office position in Miami Beach.We are seeking an exceptional Executive Assistant to work directly with the founder of a rapidly growing longevity and wellness company. This role serves as the founder's right hand and requires someone highly organized, resourceful, and capable of managing multiple priorities across operations, logistics, coordination, and project execution.This position supports both day to day execution and larger initiatives across multiple ventures. The ideal candidate is proactive, highly dependable, and able to take ownership of responsibilities without constant direction.Company OverviewWell Society is a longevity and wellness company based in Miami Beach founded by Sirin Talbot. The company is building the first social longevity club in Miami focused on advanced wellness therapies, science driven health optimization, and community.The founder also operates Well Peptides, an online peptide and supplement company serving clients internationally.Both companies operate at the intersection of longevity science, biotechnology, and modern wellness.Role DescriptionThis is a full time, on site role based in Miami Beach.The Executive Assistant will work directly with the founder across multiple areas of the business including scheduling, project coordination, vendor management, marketing coordination, operations, and administrative management.This role requires someone highly organized, proactive, and comfortable operating in a fast moving entrepreneurial environment.Key ResponsibilitiesFounder SupportManage the founder's calendar, coordinate meetings, organize travel, and ensure the founder's schedule runs efficiently.Content and Media CoordinationAssist with recording content, coordinate with the social media team, organize content production days, and support podcast recordings, photoshoots, and media appearances.Marketing and Brand CoordinationCoordinate the creation of marketing materials and brand collateral including presentations, event materials, and promotional assets. Work with designers, agencies, and vendors to ensure projects are delivered on time and aligned with brand standards.Operations and LogisticsSupport business operations including inventory organization, packaging coordination, shipping logistics, and operational tasks across the companies.Vendor Research and NegotiationResearch vendors and service providers, obtain proposals, compare options, negotiate pricing, and coordinate vendor relationships to secure the best solutions for the company.Meeting and Event CoordinationOrganize meetings, prepare agendas, coordinate participants, and track follow ups. Assist with coordinating brand events, partnerships, and special projects.Project CoordinationTrack projects across Well Society and Well Peptides to ensure initiatives move forward efficiently. Communicate with team members, vendors, and partners to maintain organization and accountability.Product and Launch CoordinationAssist with product launches, partnerships, and brand collaborations related to peptides, supplements, and longevity initiatives.Administrative ManagementOrganize documents, maintain records, coordinate invoices and payments, and support administrative priorities across the businesses.Personal SchedulingCoordinate personal appointments, reservations, travel plans, and social commitments for the founder.Family CoordinationAssist with organizing children's schedules including school activities, appointments, and related logistics.Reservations and BookingsManage restaurant reservations, meeting bookings, travel arrangements, and special event logistics.Errands and LogisticsCoordinate pickups, deliveries, and logistical tasks required to support both business and personal schedules.Qualifications and SkillsExperience working with an influencer or personal brand. Highly organized with exceptional attention to detailSelf sufficient and proactive with the ability to identify needs, take initiative, and execute tasks without constant directionAbility to anticipate what needs to be done and act quickly to keep operations moving smoothlyComfortable working closely with the founder throughout the day and capturing content when neededAble to follow the founder during workdays, meetings, events, and activities to record behind the scenes and social media contentStrong understanding of social media trends and the ability to suggest viral content ideasComfortable using an iPhone or camera to film social media contentProficiency with Canva or similar tools to create presentations and marketing materialsStrong online research skills with the ability to identify vendors, compare options, and secure competitive pricingTech savvy with familiarity using digital platforms and AI tools to increase productivity and efficiencyFast, efficient, and able to execute tasks with accuracyProfessional, discreet, and dependableExperience supporting founders or entrepreneurs preferredBachelor's degree or equivalent experience preferred