Executive Assistant

About SY Realty GroupAt SY Realty Group, we aren't just in the business of homes; we are in the business of making dreams come true. Led by Susana Yourcheck, a 13-year veteran of the Triangle real estate scene, our team is built on a foundation of honesty, transparency, hard work, and a family-first mentality. We specialize in residential sales, new construction, and investment properties across the Triangle area (Apex, Holly Springs, Rolesville, Clayton, and beyond).We are a fast-paced, award-winning team looking for a highly organized and self-sufficient Remote Executive Assistant to help us scale our operations and continue providing white-glove service to our clients.The OpportunityWe are seeking a "Chief of Everything" behind the scenes. You will be the right hand to Susana, taking the administrative and operational weight off her shoulders so she can focus on what she does best: building relationships, negotiating deals, and turning clients into family.If you thrive in a remote environment, love checklists, and have a knack for keeping Type-A personalities organized, this role is for you.Key ResponsibilitiesCalendar & Schedule Management (The "Gatekeeper")Manage Susana's complex calendar, balancing showings, listing appointments, client consultations, and personal commitments.Coordinate and confirm open houses (like the ones at 338 Oakhaven Drive) and ensure all marketing materials are ready.Proactively prepare daily schedules and ensure Susana has everything she needs for the day ahead.Client Communication & CRM ManagementServe as the first point of contact for new leads generated from the website and "Get in Touch" forms.Maintain the client database (CRM), ensuring all interactions are logged and follow-ups are scheduled.Help nurture the "family" vibe by coordinating client appreciation touches (birthday cards, anniversary reminders, etc.) to maintain the team's 5-star reputation.Transaction Coordination SupportAssist with the flow of paperwork from contract to close, ensuring deadlines are met for listings (like 435 Leighann Ridge Lane or 68 Radcliffe Court).Liaise with lenders, title companies, and other agents to gather necessary documents.Ensure compliance with Flex Realty and MLS guidelines.Marketing & Listing SupportAssist in preparing new listings for market, ensuring they are entered accurately into the MLS and on platforms like Homes.com.Coordinate with the marketing team (or handle) the creation of social media content celebrating new listings, pending sales, and glowing Google reviews.Track and report on market stats and client reviews.Operational EfficiencyManage email inbox, flagging urgent matters and drafting responses.Research local vendors (inspectors, photographers, contractors) for client referrals.Assist with travel planning for continuing education or industry events.Who You AreThe Rock: You are reliable. When you say you'll do something, it gets done—no excuses, no drama.Proactive, not Reactive: You don't wait to be told what to do. You anticipate needs before Susana even asks.Tech-Savvy: You are comfortable with real estate tech (MLS, CRM software like Follow Up Boss or Salesforce, Canva, Google Suite, and Zoom).Discreet & Professional: You handle sensitive client information with the utmost confidentiality.A Communicator: You understand that in a remote environment, over-communication is key. You keep Susana in the loop without needing a prompt.Requirements1+ years of experience as an Executive Assistant, Administrative Assistant, or Real Estate Assistant (Real estate experience is a huge plus, but not required for the right candidate).Exceptional written and verbal communication skills (English).High-speed internet and a dedicated, quiet home office setup.Ability to work core hours aligned with the Eastern Time Zone (EST).Experience with social media management or basic graphic design is a bonus.Salary & BenefitsSalary: $45,000-$75,000$45,000-$75,000 per year (commensurate with experience)Work Schedule: Full-time, Monday-Friday with flexible hours (core overlap with EST required)Paid Time Off: 10 paid holidays + 2 weeks paid vacationHealth Stipend: Monthly wellness/health insurance stipend available after 90 daysHome Office Stipend: One-time $500$500 allowance to set up your remote workspaceProfessional Development: Annual budget for continuing education or real estate coursesThe "Dream Team" Environment: Quarterly virtual team gatherings and an annual in-person team retreat (expenses paid)Why Join SY Realty Group?100% Remote: Work from the comfort of your home.Impact: You won't just be filing papers; you'll be an integral part of a team that is changing clients' lives.Culture: Join a team that values honesty, hard work, and actually likes each other.Growth: We are a growing team, and there is room for you to grow with us.