Legal Secretary

Legal Secretary: Sacramento, CAOur client is looking for a Legal Secretary with 5+ years of litigation secretary experience in a law firm environment. You should have strong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirements.Responsibilities:Litigation & Legal Support:Prepare, revise, proofread, and finalize complex legal documents, pleadings, correspondence, memoranda, and emails from drafts and transcriptionHandle e-filings in state and federal courts and administrative agencies while ensuring compliance with court rules and filing proceduresSupport all stages of litigation from case initiation through trial preparation and resolutionAssemble exhibits, pleadings, discovery materials, and supporting documentation for hearings, arbitrations, mediations, depositions, and trialsCreate, update, and maintain Tables of Contents (TOC) and Tables of Authorities (TOA)Maintain litigation files, records, and case documentation in accordance with firm proceduresEnsure legal documents comply with firm formatting standards and filing deadlinesAdministrative & Operational Support:Manage attorney calendars, scheduling meetings, appointments, hearings, and critical litigation deadlinesMaintain master calendars and monitor case-related deadlines to ensure timely filings and appearancesCoordinate travel arrangements including airfare, hotels, transportation, and itineraries for attorneysProcess new client and matter intake requests in accordance with firm policiesSort, review, print, and distribute incoming mail, correspondence, and emails appropriatelyUtilize legal software, document management systems, transcription equipment, and Microsoft Office applications to manage workflow efficientlyOrganize and prepare materials for meetings, presentations, and legal proceedingsAssist with marketing and business development materials including attorney biographies, pitch folders, and PowerPoint presentationsProvide backup and overflow support to attorneys and administrative staff as neededAdditional Support:Maintain confidentiality of sensitive firm, client, personnel, and litigation informationCollaborate effectively with attorneys, staff, vendors, and clients in a professional mannerPrioritize and manage multiple assignments and competing deadlines in a high-volume environmentDeliver excellent administrative and client service support across the firmPerform additional duties and special projects as assigned to support business needsQualifications:High School Diploma or equivalent requiredMinimum of 5 years of litigation secretary experience in a law firm environmentStrong knowledge of litigation procedures, court rules, legal terminology, and e-filing requirementsExcellent writing, editing, proofreading, and formatting skillsAdvanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and OutlookFamiliarity with document management systems such as iManage preferredStrong organizational and time management skills with the ability to support multiple attorneys simultaneouslyExcellent verbal, written, and interpersonal communication skillsAbility to work independently while maintaining accuracy and attention to detailProfessional demeanor with strong discretion and confidentiality standardsReliable attendance, punctuality, and flexibility to work overtime as neededWork Environment:Fully onsite role in Sacramento, CAFast-paced litigation and legal support environmentCollaborative, team-oriented culture with cross-functional interactionAbility to sit for extended periods while performing computer-based tasksFrequent use of standard office equipment including copiers, scanners, printers, and phone systemsAbility to lift and carry office materials up to 25 pounds as needed