Administrative Assistant

Position Type:Secretarial/Clerical/SecretaryDate Posted:3/19/2026Location:Notre Dame High SchoolClosing Date:03/26/2026School:Notre Dame High School Title: Administrative Assistant Department: Main OfficeReports To: Asst. Principal for Student Life and Asst. Principal for Curriculum & InstructionClassification: Non-exempt/ 10 months Full-timeNotre Dame High School, a ministry of the Catholic Diocese of Trenton, is a dynamic, diverse Catholic community dedicated to educating young women and men to realize their full potential through a faith-filled environment, a challenging college-preparatory program, extensive co-curricular activities and a commitment to citizenship and service in the community.Position Summary: To work at the discretion of the Assistant Principal for Student Life and Assistant Principal for CurriculumKey Responsibilities:Manage scheduling of faculty observations for both Assistant PrincipalsMaintain master school calendar for websiteEdit and update yearly calendar Edit and update student contracts Maintain and update teacher chaperoning duties listsUpdate teacher ICAN/Spirituality chaperoning listAssist with coordination of "Club Rush"Edit and update Administrative Activity Period SchedulesCreate and distribute all schedule changes and special schedules and coordinate with technology officeCreate spreadsheets for Homerooms with student counts for each semesterEdit and update all lists and information for fire and security drillsUpdate Evacuation and Shelter PlanEdit and Update "Home Base" spreadsheets Edit and update faculty room assignments for parent/teacher conferences Responsible for record keeping and paperwork regarding Academic Strength and Conditioning CenterAssist with Junior Ring orders and Junior Unity Day celebrationCreate/manage Google Form responses for Fall and Spring Productions for faculty and staffCoordinator of underclass academic awards ceremoniesComplete all duties associated with AP Exams as directed by the Assistant PrincipalResponsible for distribution of Dress Down Day envelopes to all classes Complete all duties associated with Graduation as directed by the Assistant PrincipalResponsible for end of the year paperwork for facultyServe as backup to the Substitute Teacher CoordinatorDirect Reports: NoneKey Skills/Attributes:Ability to manage office records, and database management Facility creating and using spreadsheet reportsCustomer serviceProficiency using MS Office SuiteProficient in use of office equipment Ability to effectively communicate information and respond to questions Maintain confidentialityFunction effectively under stressWork on own initiativeComprehend and maintain detailed informationWork independently on assigned tasks as well as to accept direction on given assignmentsEducational Requirements:College Degree preferredPost secondary education in business, computers, or office management is an asset1-3 years of experience in an office setting preferredOther: A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment. Must be willing to undergo Notre Dame High School VIRTUS certification As an Equal Opportunity Employer, Notre Dame High School affirms and supports equality of opportunity and treatment for all applicants for employment. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, national origin, religion or other classifications protected by law (i.e. atypical heredity cellular or blood trait status, marital status, etc.). However, the diocese reserves the right to favor qualified employees who are Catholic and to require that all employees comply with Catholic moral teachings.