Office Manager

1. Interact with both employees and Landlord in the coordination of addressing issues, maintenance requests and corrective measures. 2. Interact with onsite 3rd party Property Management company/Landlord for facilities related requests. 3. Customer facing position requires top notch customer service skills and conflict resolution. 4. Process invoices and distribute for approval. Maintain invoice file and responsible for follow-up on A/P and A/R related problems. 5. Review Landlord correspondence. 6. Review on-site vendor invoices for accuracy and process for payment. 7. Coordinate meetings, conference calls and schedules. 8. Provide yearly environmental reporting with guidance from ESH. 9. Coordinate, process, maintain and distribute incoming invoices and correspondence & Mail/UPS. 10. Provide administrative support; greet visitors, answer phones, generate internal/external correspondence, reporting, deliveries & filing as needed. 11. Ensure UMG COVID guidelines for visitors and employees are being followed. 12. Manage the planning, organizing, coordination and facilitation of various city and state mandated safety programs including fire drills, and floor warden programs. 13. Ability to exercise good judgment with sensitive and confidential information. 14. Help plan, organize and set up various internal and external employee events throughout the year. 15. Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed 16. Maintain Building Certificates of Insurance, contracts and files. 17. Manage setting up new employees with required credentials, office space, equipment and supplies. 18. Will need to be able to lift and move light objects up to approx. 30 lbs and can be able to walk, sit and stand for periods of time. 19. Ability to work overtime and weekends for moving, inspections, and renovation projects. 20. Infrequently work in construction environments involving dust & noise. B. Job Requirements: Qualifications: • High School diploma required, college degree a plus. • Prior experience in property/facility management position is a plus. • Ability to travel independently and spontaneously to various locations. • Knowledge of Office Services; mail room, maintenance, cleaning & security. Knowledge/Skills/Abilities: • Space assignments. • Tenant/employee relations & events. • Relocations and moves. • General real estate and property management operations. • Project planning. • Excellent follow through and problem-solving skills. • Must be computer proficient, including good working knowledge of Microsoft. Office Suite. Auto CAD experience is a plus. • Outstanding written and verbal communication skills. • Must be proficient and enjoy multitasking. • Solid people and customer service skills. • Must function well as a member of a team. Experience: • Minimum of two (2) years Coordinator, in facilities, property management, office management or other relevant real estate position(s). Education: • High School diploma required, college degree a plus. • BOMA, IFMA or other real estate accreditations a plus. 2