Program Support Assistant

SummaryThe employee serves as the Program Support Assistant to the Strategic Planning section at the Jonathan M. Wainwright Memorial Medical Center in Walla Walla - WA. The primary responsibility of this position is to perform administrative - technical - and clerical tasks in support of the Supervisory Program Analyst (Strategic Planning Section Chief) and the Strategic Planning section which are organized and aligned under the Office of the Director.QualificationsTo qualify for this position at the GS-6 grade level you must meet the following: Specialized Experience: Applicants must possess at least one (1) full year of specialized experience equivalent to the next lower grade level (GS-05) in Federal Service that has equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of this Program Support Assistant position - and that is typically in or related to the position to be filled. Specialized experience includes conducting data collecting - compiling data - tracking data and statistical information from existing databases; coordinating incoming data from a variety of sources - reviewing documents - reports and/or applications for omissions and inconsistencies; ensuring data entry is complete and accurate; generating a variety of reports; maintaining appointment calendar - scheduling - coordinating meetings - preparing meeting minutes and scheduling conferences and serving as timekeeper. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week. Physical Demands: The work is performed mostly in an office setting - that is heated - cooled and properly ventilated. Normal safety precautions are observed while working and making contact with hospital personnel in other areas of the hospital environment. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Duties***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include but are not limited to: Collects compiles - and tracks data and statistical information independently from existing databasesPerforms a detailed analysis of data and generates a variety of reportsCoordinates incoming data from a variety of sources - reviews documents - reports - and/or applications or omissions and inconsistencies - and ensures data entry is complete and accurateDeals with a variety of highly complex - technical reports independentlyMaintains subject matter files and records that relate to the work of the program areas supportedSchedules appointments - coordinates meetings - prepare meeting minutes and schedules conferencesServes as office credit card holderresponsible for coordinating with program personnel to establish purchase requirements and execute procurementsPrepares obligations utilizing facility forms - monitors and tracks several Fund Control PointsIdentifies the customer's situation properly and performs the tasks required to resolve the customer's questions/issues accurately and in a timely mannerAssists with scheduling and dispatching approximately 60 leased and owned vehicles for employee useAssists with management of vehicle GPS tracking system including database configuration and tracking vehicles to ensure applicable policies and rules are followed by driversAssists with timekeeping dutiesPerforms other related duties as assignedWork Schedule: Full Time - Monday - Friday 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved