Accounting & Finance Manager

We are seeking a hands-on and highly capable Accounting & Finance Manager to join our dynamic back-office team in Tustin, CA. This role will work closely with the Company’s VP – Finance & Operations and take ownership of day-to-day financial operations while helping build a more structured, scalable system to support continued growth.A variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.About our Company KALCON specializes in providing project management, construction management, staff extension, project controls, and owner’s representation services for private companies focused on Mission Critical, Data Center, Semiconductor, Microelectronics, and Advanced Manufacturing nationally, with active operations throughout the United States. We are a rapidly growing company with over 150 professionals. Minimum Requirements: • Bachelor’s degree in Accounting, Finance, or related field preferred. • 5–10+ years of accounting or finance experience in a small to mid-sized private company environment. • Experience owning month-end close and general ledger management. • Experience managing billing/invoicing processes in a consulting, services, or project-based business. • Experience with QuickBooks preferred • Strong operator with ability to execute in a fast-paced, hands-on environment. • Process-oriented with ability to build structure in a growing organization. • Strong attention to detail with a practical, problem-solving mindset. • Ability to multi-task and prioritize in a fast-paced environment. • Strong communication and collaboration skills. • Ability to maintain confidentiality Reports To: VP – Finance & Operations Duties and Responsibilities: • Own and execute monthly close process and maintain clean, accurate financial records. • Manage general ledger and ensure consistency across transactions. • Prepare internal financial reports for leadership. • Own and manage client billing processes (milestone, progress, or time-based). • Ensure accurate, timely invoicing and maintain billing schedules. • Coordinate with internal teams to ensure accurate billing inputs. • Monitor accounts receivable and support timely collections. • Own and execute payroll processes, ensuring accuracy, timeliness, and compliance. • Develop and maintain payroll workflows, checklists, and controls. • Document and formalize key financial workflows including billing cycles, payroll, and close processes. • Identify inefficiencies and implement practical process improvements. • Build repeatable systems that reduce dependency on individual knowledge. • Provide structure and guidance to Billing & Accounts Coordinator. • Collaborate closely with the VP – Finance & Operations to support financial and operational execution. • Assist with HR related activities as needed included review of employee onboarding, review & update of employee handbooks, etc. Benefits Offered: • Medical insurance • Dental insurance • Vision insurance • 401(k) retirement plan with 4% KALCON match when an employee contributes at least 5% • 15 days of paid time off • 8 paid National Holidays • Reimbursement for professional licenses and certifications Submission Requirements: At a minimum, the candidate’s professional resume must include the following: • List of all Educational Achievements • List of all Professional Licenses or Certificates • List of Awards Received • Detailed Employment History with each company including: o Name of the firm o Start Date and End Date (Month & Year) o Positions Held At KALCON we are committed to creating an inclusive, diverse, and equitable workplace where every individual is respected and valued. We are an equal opportunity employer and all applicant and employees will receive consideration for employment as we do not tolerate discrimination of any kind based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetics, protected veteran status or any other protected characteristic as outlined by federal, state, or local laws. We believe that a diverse workforce contributes to the success of our company and the innovation behind the exceptional projects we deliver. xywuqvp We encourage and support applicants from all backgrounds, experiences, and perspectives to join our team and thrive. Our hiring and employment practices are guided by principles of fairness, equality, and opportunity for all.