Executive Assistant (Hybrid)

WHO WE ARE:Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, leading venue Prudential Center in Newark, N.J., the Delaware Blue Coats, and the Utica Comets. Led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. HBSE also strives to positively impact the local communities in which it operates through the powerful platform of sports.HBSE offers an energetic work environment built on collaboration, growth, and a quest to excel in everything we do. Prudential Center in downtown Newark, N.J. hosts more than 175 concerts, family shows and special events annually and is the fourth-ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base.The Philadelphia 76ers organization is one of the most storied franchises in American sports, led by some of the best and brightest minds across a diverse spectrum of industries, HBSE positions itself as one of the most pioneering, innovative global sports and entertainment businesses to date. The 76ers have attracted the industry’s top leadership talent from the NBA, NFL, NHL, MLB, MLS, UFC and NCAA, resulting in one of the most exciting, rewarding, and dynamic work environments within the sports industry. The 76ers offer a best-in-class workplace culture built on collaboration, growth, and a quest to excel in everything we do.OUR COMMITMENT TO DIVERSITY:At HBSE, we engage, represent and reflect diverse voices of employees, players fans and communities. We are dedicated to hiring the best talent that is reflective of where we live, work and play - across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.POSITION OVERVIEW:The New Jersey Devils & Prudential Center is currently seeking an Executive Assistant to support three (3) executives: EVP Entertainment, Chief Marketing Officer, & SVP Ticketing and Premium. This position coordinates scheduling, makes travel arrangements, maintains calendars, and provides other administrative support to three very busy executives. The Assistant must have the ability to maintain a high level of confidentiality at all times, multi-task in a fast-paced, high-energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members.RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE BELOW:Exercising discretion to act as gatekeeper, including managing calendars (for both internal and external appointments), answering, and filtering incoming calls and screening incoming emails and information, routing them to the proper internal stakeholder when needed.Meeting and conference coordination and preparation:Organizing (including attendees and location), scheduling, and preparation for internal, external, and client meetings.Assist in preparation for internal leadership and staff meetingsInteracting regularly with other company executives and their designees; coordinating scheduling with other HBSE executives related to consistent communication and information flow.Preparing and editing outgoing correspondence regarding matters of significance (email messages, memos, etc.). Includes scheduling ongoing vendor communication to ensure continuity with our premium and ticketing partners.Supporting game/event day activities:Management of internal and external ticket requests and assignments, and parking.Support planning of event-day schedule, including scheduling and preparation of client visits, meetings (in-game), sales pitches, and prospect hosting.Handling special requests, including gift purchasing, coordination of tickets to games and events, etc.Creating and managing travel itineraries.Manage Team gifting coordination (engagements, weddings, babies) and birthday program support (cards, gift cards, deployment)Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projectsExpense support (monthly Amex reconciliation)Performing other ad hoc and confidential administrative duties as assigned.QUALIFICATIONS:Minimum of 3 to 5 years of previous work experience in an administrative function.Excellent written and verbal communication skills; ability to present ideas clearly and concisely.Have the proven ability to manage multiple projects and meet deadlines.Strong computer skills (MS Office applications) required.Close attention to detail and follow-through in all responsibilities.Strong level of organizational skills.Ability to handle confidential information and projects with professionalism and discretion.Capacity to work under pressure and meet deadlines; ability to identify and take charge of tasks.WORKING CONDITIONS:Travel Requirements: May be required to travel on rare occasions (<5% travel); trips may require air travel and/or overnight stay for one or more nights.Work Environment: This position generally requires that work be performed from the Prudential Center/New Jersey Devils offices, but attendance at events taking place in the arena.OUR BENEFITS:Medical/Dental/Vision/Flexible Spending Accounts (all LGBT friendly)Pretax Transportation BenefitGenerous parental leave policies401K (100% up to 5% is matched, after 1 year of service)Unlimited Paid Time Off13 Paid Holidays½ Day Summer FridaysComplimentary or Discounted Sports & Concert TicketsOn Site Fitness RoomsOther League & Partner DiscountsWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.