Office Manager / Bookkeeper (Construction)

Company OverviewFirst Division, Inc. is a growing commercial general contracting firm based in Chantilly, Virginia. We specialize in automotive, medical, and commercial renovation projects throughout Northern Virginia and the surrounding region. As a family-run company, we take pride in our hands-on approach, strong subcontractor relationships, and organized project execution.Position SummaryWe are seeking a reliable, detail-oriented Office Manager / Bookkeeper to support our daily operations and accounting functions. This role is critical to keeping our office organized, phones covered, financial records accurate, and internal systems running smoothly.The ideal candidate is comfortable managing multiple responsibilities, has strong QuickBooks experience, and enjoys being a central support person in a fast-paced construction environment.Key ResponsibilitiesOffice & Administrative SupportAnswer and route incoming phone calls professionallyManage general office operations, supplies, and organizationHandle incoming and outgoing mail, emails, and documentsSupport ownership with scheduling, coordination, and administrative tasksMaintain organized digital and physical filing systemsAccounting & QuickBooks ResponsibilitiesPerform daily and weekly QuickBooks entriesManage accounts payable and accounts receivableEnter vendor invoices and track paymentsAssist with customer invoicing and payment trackingReconcile bank and credit card accountsMaintain accurate financial records and documentationPayroll & HR SupportProcess payroll accurately and on scheduleTrack employee hours, timecards, and related documentationMaintain payroll and employee recordsAssist with onboarding paperwork and basic HR administrationConstruction Administrative SupportAssist with project documentation, subcontractor records, and vendor coordinationHelp maintain internal logs, trackers, and job-related filesCoordinate with subcontractors and vendors as neededQualifications & ExperienceStrong experience with QuickBooks (required)Prior bookkeeping, accounting, or office management experiencePayroll processing experience requiredExperience in construction, contracting, or a related industry preferredStrong organizational skills and attention to detailComfortable handling confidential financial and employee informationProficiency with Google Workspace and/or Microsoft OfficeStrong communication skills and a professional phone presenceCompensation & BenefitsSalary range: $55,000 – $70,000, depending on experienceFull-time, stable, on-site positionOpportunity to grow with a growing companyLong-term role with increasing responsibilityWhy This Role Matters This position directly supports company leadership and plays a key role in keeping projects, finances, and operations running smoothly. The right candidate will become a trusted part of our team and an essential contributor to our continued growth.