Manager Accounting Administration

Pay: $78,000.00 - $90,000.00 per yearJob description:About UsBriteWorks is a leading commercial janitorial and facility services company based in Covina, CA. Since 1996, we have built a reputation for delivering high-quality, reliable services to a diverse client base including government agencies, major corporations, and large institutions. We are a fast-paced, growth-oriented company focused on operational excellence and continuous improvement.Position OverviewWe are seeking a highly organized and driven Accounting & Administrative Manager to oversee our day to day accounting operations while supervising an accountant and supporting key administrative functions across the company.This is a hands-on leadership role ideal for someone who can both execute accounting tasks and improve processes that impact cash flow, reporting accuracy, and overall business performance.Key Responsibilities:Accounting & Financial ManagementOversee Accounts Receivable, Accounts Payable, and billing processesManage monthly close, including preparation of financial statements (P&L, balance sheet)Monitor cash flow and support collections efforts to reduce outstanding receivablesEnsure accurate payroll coordination and reportingMaintain compliance with tax filings, licenses, and regulatory requirementsAssist CEO with budgeting, forecasting, and financial analysisIdentify discrepancies and resolve accounting issues through detailed analysisAnalyze financial data and provide timely, actionable reports to managementPrepare and review journal entries, account reconciliations, and supporting documentationBilling, A/R & A/P OversightOversee monthly invoicing and billing processes using company goelocation tracking systemsManage vendor payment processes, including verification and approval of disbursementsSupport collections and monitor outstanding receivables to improve cash flowEnsure proper documentation and audit trail for all financial transactionsSupervisionSupervise and support current BriteWorks accountantReview work for accuracy, completeness, and timelinessTrain staff and improve accounting workflowsEstablish accountability and performance expectationsAdministrative & Operational SupportOversee insurance, contracts, and vendor relationshipsSupport leadership with reporting and operational insightsImprove internal systems and processes related to billing, and collectionsAssist with special projects and company initiativesQualifications Required5+ years of accounting experience3+ year of supervisory or leadership experienceStrong understanding of accounting principles and financial reportingExperience with QuickBooks OnlineStrong understanding of GAAP and accounting principlesAdvanced skills in Microsoft Excel; proficiency in Word, Outlook, and PowerPointStrong analytical, organizational, and problem-solving skillsPreferredExperience in service-based or field operations industries (janitorial, construction, staffing, etc.)Familiarity with Paylocity payroll systems (or similar software)Experience managing high-volume billing or multi-location operationsExperience with SaasAnt, SAP Arriba, Coupa, and CDTFALocation: Covina, CASalary: $78,000 – $90,000 (dependent on experience)Job Type: Full-timeBenefits:Life insurancePaid time offProfessional development assistanceVision insuranceSchedule:8 hour shiftMonday to FridayWork Location: In person