Administrative Assistant II

Position Overview Under close supervision responsible for administrative support to one or more management and the department. Typical job responsibilities include assisting and supporting management in ensuring that the department operates in a manner that meets the operational needs by coordinating office services and handling administrative and office details. The specific work assignment may include duties or activities that assist and support management in one or more of the following functional areas, in addition to other duties as assigned: Functional: Performs intermediate secretarial, clerical, and administrative duties Creates letters, presentations, reports, plans, procedures, policies, spreadsheets and other project-related documents Maintains meeting schedules and makes appointments and travel reservations/arrangements Takes dictation or minutes and transcribes notes for letters, memos, or reports Oversees temporary clerical support Interfaces with other Administrative Assistants to share/coordinate workload Competencies: Possesses strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with moderate attention-to-detail Administers entry level written and verbal communication skills Possesses basic PC skills to include Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat Conveys the ability to apply organizational practices, policies and procedures in performing a wide variety of related administrative tasks Maintains the judgment and discretion to properly discern and safeguard highly-sensitive information and documents, including company-proprietary information, and classified or otherwise sensitive national security information Minimum Requirements: High School diploma or equivalent 2+ years of related experience, or an equivalent combination of education and experience is required Ability to obtain and maintain a Homeland Security Presidential Directive 12 (HSPD-12) credential